Marketing Coordinator I

Description

The Marketing Coordinator I plays a key role in supporting the firm’s marketing and business development efforts, with a primary focus on proposal coordination, marketing asset management, business development collateral, and marketing operations. This role ensures that marketing materials are well-organized, supports proposal development, and assists in executing marketing initiatives across teams. The ideal candidate is highly detail-oriented, organized, and proactive in supporting both internal and external marketing needs. 

Key Responsibilities 

• Proposal & Sales Support  
  • Assist with assembling and formatting RFQs/RFPs, ensuring compliance with submission requirements. 
  • Maintain and update firm qualifications, project descriptions, and team bios for use in proposals. 
  • Track proposal deadlines and coordinate with internal teams to gather necessary input. 
  • Support the creation of business development collateral, including presentations, leave-behinds, and client-focused marketing materials. 
  • Ensure branding and messaging consistency across all proposal and BD materials. 
• Marketing Asset & Digital Library Management 
  • Organize and maintain the firm’s marketing asset library, including project photography, case studies, and marketing collateral. 
  • Ensure marketing materials, templates, and proposal resources remain updated and accessible. 
  • Assist with basic website updates (e.g., team bios, project pages, minor content updates). 
  • Coordinate with the Digital Graphic Designer to support ongoing web maintenance needs. 
• Marketing Operations & Cross-Team Support 
  • Assist in CRM data entry and marketing-related tracking, supporting the Account Coordinator in managing business development data. 
  • Help maintain marketing processes, checklists, and best practices for proposals, BD collateral, and asset management. 
  • Support documentation and version control for marketing workflows. 
  • Provide ad-hoc marketing support across various initiatives, collaborating with marketing, business development, and technical teams. 
  • Assist with light marketing analytics tracking (e.g., asset usage, engagement reports) as needed. 

Qualifications

Education & Experience 

• Bachelor’s degree in Marketing, Communications, Business, or a related field (or equivalent experience). 
• 1-3 years of experience in a marketing, business development, or administrative role, preferably in a professional services, A E, or B2B environment. 

Skills & Competencies 

• Strong organizational skills with the ability to manage multiple projects and deadlines. 
• Excellent writing and editing skills to support proposal and marketing material development. 
• Attention to detail and ability to ensure consistency across marketing assets. 
• Proficiency in Microsoft Office (Word, PowerPoint, Excel) and Adobe Acrobat; experience with InDesign or other design software is a plus. 
• Familiarity with CRM, content management systems (CMS), and digital asset management tools is preferred. 
• Ability to work collaboratively across teams while maintaining a proactive, solutions-oriented approach.