What are the responsibilities and job description for the Portfolio Administrator position at Harrison Gray Search?
Harrison Gray Search has partnered with a fast-growing multi-family office as they look to add a licensed Portfolio Admin Specialist to their team in Phoenix.
About the Firm:
Our client is a purpose-driven, multi-family office based in Phoenix, specializing in serving ultra-high-net-worth clients. Their team integrates wealth management, tax strategy, estate planning, and accounting to provide a holistic approach to financial well-being. Recognized as one of the best places to work for over a decade, they value work-life balance, professional growth, and community impact.
Position Overview:
- Execute security trades in client investment accounts based on guidance from advisors, factoring in asset allocation targets, tax considerations, and other relevant criteria
- Input trade details into portfolio management and rebalancing software
- Ensure data integrity and accuracy within portfolio systems
- Reconcile and document trading activity
- Support client cash transaction requests
- Coordinate with custodians and other external partners
- Prepare periodic internal reports for leadership and compliance team
Qualifications:
- 2–4 years of experience in the financial services industry, ideally within investment or wealth management
- Bachelor’s degree in a finance-related discipline such as Finance, Accounting, or Economics
- Familiarity with portfolio management tools (e.g., rebalancing software, CRM platforms, portfolio accounting systems)
- Strong attention to detail and organizational skills
- Ability to juggle multiple priorities and meet deadlines
- Excellent written and verbal communication skills
- Team-oriented, with a service-minded and collaborative approach
- Experience using Microsoft Excel in a financial or analytical setting
- Series 65 is a plus
What makes this firm special:
- Career Growth: Opportunities for professional development and clear career paths within the firm.
- Collaborative Environment: Work alongside talented professionals in a supportive, team-focused culture.
- Work-Life Balance: Our client prioritizes balance for their employees. After an initial onboarding period, this role will be hybrid (3 days in office, 2 days WFH)
Compensation and Benefits:
- Competitive compensation commensurate with experience
- 401(k) with Safe Harbor Match.
- Four weeks of PTO starting immediately.
- Annual cell phone allowance.
- Medical coverage (90% of premiums are covered for both employees and dependents).
- HSA with annual employer contribution.
