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Program Intake Assistant

Harrison's Tax and Consulting, LLC
Durham, NC Full Time
POSTED ON 4/3/2025
AVAILABLE BEFORE 6/3/2025

Job Summary
The Program Intake Specialist plays a critical role in ensuring accurate and timely intake of program participants, with a specialized focus on medical billing and grant reporting. This position serves as a key point of contact for clients, manages intake documentation, ensures billing compliance, and supports data collection and reporting for grant-funded programs.

Key Responsibilities:Intake & Client Services:

  • Conduct client intake interviews to gather necessary personal, medical, and financial information.
  • Ensure all intake documentation is accurate, complete, and securely filed in accordance with HIPAA and program guidelines.
  • Maintain regular communication with clients regarding program status, billing questions, or missing documentation.
  • Coordinate with case managers or program staff to ensure a smooth onboarding process.

Medical Billing:

  • Submit and track medical claims through appropriate billing systems or platforms.
  • Follow up on claim denials, resubmissions, and billing inquiries.

Grant Reporting:

  • Collect and maintain required client and service data to support accurate grant reporting.
  • Assist in preparing monthly, quarterly, and annual reports for funders.
  • Ensure data accuracy and compliance with funding requirements.
  • Work closely with program and finance staff to ensure grant objectives and deliverables are met.

Qualifications:

  • High school diploma or GED required; Associate’s degree or higher in Healthcare Administration, Billing, or a related field preferred.
  • At least 2 years of experience in medical billing or healthcare administration.
  • Experience with grant-funded programs or nonprofit reporting preferred.
  • Familiarity with HIPAA compliance and insurance billing procedures.
  • Strong organizational and data entry skills.
  • Proficiency with Microsoft Office Suite and billing software.
  • Excellent communication and customer service skills.
  • Detail-oriented and able to manage multiple tasks simultaneously.

Job Types: Part-time, Temporary

Pay: $20.00 - $25.00 per hour

Expected hours: 20 per week

Schedule:

  • Monday to Friday

Work Location: In person

Salary : $20 - $25

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