Administrative Assistant to Assistant Superintendent, Innovation and Student Opportunities

For School Year 2025-2026 261- Work Day Calendar Hourly Pay Rate: $24.62 (Salary placement is based on experience.) Click on the following link to view the full pay range on the ESP Salary Schedule: https://www.hsd2.org/our-district/financial-transparency Job Summary: Provides comprehensive confidential administrative support to the Assistant Superintendent of Innovation and Student Opportunities to ensure they are fully prepared with information, documentation, and communication for every function and activity in which they are involved. Provide secretarial and clerical services to the Assistant Superintendent of Innovation and Student Opportunities. Perform various clerical activities for special projects. Essential Duties and Responsibilities: Manages annual budgets and expenditures for budgets that make up the Innovation and Student Opportunities department. Monitors budgets of departments/divisions that report to the Assistant Superintendent. Process department expenditures and maintain financial records. Manages LINQ/ALIO and requisitions. Ensures the budget is balanced and the money is in place for the multiple accounts required to operate the district. Serves as the administrative assistant for all of the departments and programs that are part of the Innovation and Student Opportunities Department, to include Athletics & Activities, Technology, Instructional Technology and STEAM, Wrap Around Services, CTE, Concurrent and Career Pathways. Communicates regularly with parents/patrons about any concerns or complaints. Must always be professional, calm, and remain neutral during sometimes hostile and/or hysterical conversations. Requires patience, skill, and tact to resolve the issues or to refer these calls to the appropriate administrator(s) for attention and resolution. Opens channels of communication to resolve the issues. Manages the tracking of extended learning opportunities, clubs and activities, to include applications from schools and timesheets from staff. Serves as point of contact between Assistant Superintendent of Innovation and Student Opportunities and school administration and department directors: Contact for all principals in the district and assistant principals. Coordinates that the information is appropriately distributed to the appropriate administrators. Communicates requests from the district to departments and all administrative staff and provides follow up on all such requests to be received in a timely manner. Schedule appointments and make arrangements for conferences and meetings including travel and securing site locations.Makes facility and catering arrangements for meetings, work sessions and retreats. Meet and relate to the public and colleagues by handling incoming and outgoing telephone calls. Screen unexpected telephone calls. Answers questions where judgment, knowledge, and interpretation of D2 policies, procedures and regulations are necessary; responds independently to inquiries when appropriate. Provides information and assistance to clients, visitors, and others having business with D2. Plan, coordinate, and execute all aspects of the high school commencement ceremony, including logistics, communications, venue arrangements, and collaboration with staff, students, and families to ensure a meaningful and organized event. Support and coordinate concurrent enrollment opportunities by collaborating with students, families, and postsecondary partners to ensure access, compliance, and successful credit attainment. Completing departmental secretary duties to including maintaining and updated organizational charts and contact lists, taking minutes during department meetings, managing calendars for conference room and training space, preparing interviewing materials and hiring packets, ordering operational supplies, maintaining department records and files. Maintains absolute confidentiality of work-related issues, records and D2 information. Performs other duties as assigned. Qualifications: High school diploma or equivalent. BA/BS preferred. Over three years’ experience in an administrative assistant/ secretarial position. Basic math, writing, communication, and accounting skills. Basic knowledge of modern office practices and procedures, basic computer skills (word processing, database management, spreadsheets, 55 wpm). An ability to meet the public in a positive manner in person, display skills for establishing interpersonal relations with co-workers, staff, and district patrons. Bilingual in Spanish preferred. Operating knowledge of copier, fax, and printer required at hire. Policies, District Policies, and building and department procedures; communicate, interact, and work effectively and cooperatively with people from diverse ethnic and educational backgrounds. Applicants who upload a copy of their transcripts or certifications to their application may choose to redact any dates included on the transcripts or certifications, including date of birth and dates of attendance/graduation/completion. An un-redacted copy will be requested if an employment offer is extended. In addition, submitted resumés may also exclude dates of attendance or graduation for high school and/or post-secondary education. Application Procedure: Click on the red “Apply” button to complete an online application, you must apply to each position that is of interest to you. FLSA: Non-Exempt

Salary : $24 - $25