HARRISONBURG CITY PUBLIC SCHOOLS

JOB DESCRIPTION

POSITION SUMMARY:

The Administrative Assistant facilitates the efficient operation of the school or assigned department by performing a variety of clerical and administrative tasks.

QUALIFICATIONS:

• Any combination of education and experience equivalent to an associates degree, supplemented by courses in business, mathematics and accounting with experience in general office work.
• At least three years’ experience in an administrative support role.
• General knowledge of clerical/accounting terminology, methods operations, practices and procedures as well as standard office procedures and practices. Effectively demonstrates the ability to perform the essential functions and possesses a
• Experience working directly with individuals and families from diverse racial, ethnic, and socioeconomic backgrounds.
• Familiarity with equity and inclusion frameworks. Models non-discriminatory practices in all activities. Respects the worth, dignity and individual differences of others.
• Excellent written and verbal communication skills and the ability to present to diverse audiences to foster professional relationships and express and/or exchange ideas.
• Excellent interpersonal skills.
• Proficiency in the use of a variety of office/instructional equipment and technology with experience using Microsoft Office, Google Workspace, and email.
• Demonstrated leadership qualities and personal characteristics necessary for working effectively with students, teachers, administrators, and the community.

ESSENTIAL FUNCTIONS:

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors, students, and families.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for administrative staff or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment. Takes all industry standard precautions to protect students, staff, equipment, materials, and facilities.
• Maintains appropriate state licensure; assumes responsibility for and participates in staff development (professional growth) and training to keep materials, supplies, and skills up-to-date.
• Follows appropriate safety procedures and properly maintains equipment.
• Actively participates in and attends all required meetings.
• Maintains confidentiality when appropriate.
• Complies with and supports school division policies, regulations, procedures, and the HCPS Strategic Plan.
• Effectively performs other duties as assigned by immediate supervisor.

PHYSICAL DEMANDS / WORK ENVIRONMENT:

Light work, lifting up to 25 pounds occasionally, and/or up to 10 pounds frequently. Regular travel throughout the school and effectively interact with students, staff, and community members. Vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities; and subject to inside and outside environmental conditions. Regular contact with staff members and students is required. Not substantially exposed to adverse environmental conditions.

EVALUATION:

Performance will be evaluated in accordance with school board policy and administrative regulations on the evaluation of administrative personnel.

The above is intended to describe the essential functions of and requirements for the performance of this position. It is not to be construed as an exhaustive statement of the duties, responsibilities and requirements of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and meet the demands of this position.