Purchasing Manager

JOB DESCRIPTION

Responsible for managing the administration of purchasing, estimating and contracting. Develop detailed scopes of work and budgets for each job to be incorporated into a comprehensive bid package which is distributed to a pre-qualified trade base. Analyze and reward contracts through the issuance of Purchase Orders and Work Orders utilizing MarkSystems. Perform regular job expense tracking to ensure project performance within established target metrics.

Essential Functions

• Partner with Multi-Family Purchasing Manager to ensure process consistency
• Create trade strategy and implement purchasing processes identifying community specific requirements and option programs
• Obtain the best qualified and best-priced products and labor contracts to build homes at the best value attainable
• Provide the best quality of materials and labor into the construction at the best value attainable
• Collaborates with the VP to provide data and oversight of product development
• Ensure scopes of work are kept up to date and create new scopes as necessary
• Work with engineers, architects, and consultants to obtain final plans for bidding process
• Responsible for hiring contractors and suppliers to obtain quality work at a competitive price
• Oversee the bid process to subcontractors and vendors for approved architectural plans
• Oversee budget process for upcoming projects and generate early determination of economic feasibility
• Review bids and manage contract awarding
• Secure vendor and supplier agreements
• Create and Maintain system data in MarkSystems, conducting regular review of information and adjusting as necessary to ensure highly accurate data
• Manage cost programs ensuring actual construction costs equal construction budgets
• Set up new Trades and new Developments in the system
• Load all house budgets in the system, release work orders and purchase orders and review results for accuracy
• Participate in the construction scheduling process
• Coordinate with the Construction Department to ensure the schedule template is appropriate for cycle time goals and functioning to accomplish draw timelines as required
• Establish draw schedules and bidding parameters for consistent data structure, communicating with internal and external customers
• Manage process for estimating and approving costs for purchase order variances
• Support Construction Department purchasing-related inquiries including ITK training and support
• Key contributor to develop standard architectural program guidelines for Hartford Homes branded product
• Provide support during construction for design clarification and corrections during design changes and new projects
• Perform conflict resolution with construction, vendors, and contractors
• Maintain awareness of market trends
• Develop a long term, sustainable loyalty-based partnership with strategic and key suppliers
• Conducts all business in a professional and ethical manner to serve customers and increase the goodwill and profit of the company
• Maintain effective working relationships with customers, contracted vendors and suppliers, and other department employees

Education and Experience

• Bachelor’s Degree in Construction Management preferred
• Three to four years of Marks Systems experience preferred but not required

Competencies

• Construction field experience preferred
• Experience in analyzing and interpreting financial data and reports
• Basic accounting knowledge or finance knowledge
• Business Acumen
• Leadership & Influence
• Relationship Management
• Ethical Practice
• Initiative
• Communication Proficiency
• Organization Skills

Hartford Homes provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Hartford Homes complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training.

Job Type: Full-time

Pay: $90,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Relocation assistance
• Vision insurance

Schedule:

• Monday to Friday

Supplemental Pay:

• Bonus pay

Experience:

• Negotiation: 1 year (Preferred)
• Purchasing: 1 year (Preferred)

Work Location: One location