What are the responsibilities and job description for the Human Resources Payroll Administrator position at Hartwell Corporation?
Purpose and Principle Responsibilities
The Payroll/HR Administrator is responsible for payroll processing on a bi-weekly basis, maintaining documentation related to payroll, and overseeing employee file management. This role assists with other Human Resources functions and reports to the Director of Human Resources.
Essential Duties:
- Payroll Processing:
- Accurately process bi-weekly payroll for all employees.
- Ensure efficient and timely processing of payroll transactions.
- Reconcile payroll prior to transmission and validate confirmed reports.
- Maintain payroll records and prepare necessary reports.
- Manage and monitor employee timekeeping systems.
- Accurately track hours worked and leave taken.
- Employee Records Management:
- Maintain and update employee records in HRIS (currently ADP).
- Properly document new hires, terminations, and changes to employee information.
- Track employee attendance, leaves, and overtime.
- Benefits Administration:
- Assist with inquiries regarding employee benefits programs.
- Compliance and Reporting:
- Ensure compliance with federal, state, and local payroll laws and regulations.
- Generate and distribute W-2s and other tax-related documents.
- Employee Onboarding and Offboarding:
- Coordinate the onboarding process for new employees.
- Conduct exit interviews and ensure proper offboarding procedures.
- HR Support:
- Provide support to HR functions such as direct hire recruitment and performance management.
- Develop and implement HR policies and procedures.
- Serve as a point of contact for employee inquiries and issues.
- Auditing and Reconciliation:
- Conduct regular audits of payroll, benefits, and other HR-related processes.
- Reconcile discrepancies in payroll and resolve any issues.
- Employee Communication:
- Communicate effectively with employees regarding payroll, benefits, and HR policies.
- Provide training and support to employees on HR and payroll systems.
Education and/or Experience Required:
Bachelor's degree (BS/BA) from four-year college or university, or equivalent experience in human resources preferred. Two to three years of payroll experience, and one to three years of Human Resources experience, or PHR or SHRM-CP certification preferred, or equivalent combination of education and experience.
Other Skills and Abilities:
- In-depth knowledge of Company and legally mandated Human Resources policies, procedures, and practices.
- Excellent PC skills, including Excel and other MS Office applications, and working knowledge of HRIS (ADP systems, preferable).
- Good oral, written communications, and high level of moral and ethical codes.
Working Conditions and Physical Requirements:
This role works in an office environment with some time spent in a factory environment. The employee frequently uses hands to finger, handle, or feel objects, and performs sedentary office tasks that require occasional bending, reaching, pushing, and pulling file drawers. Finger dexterity is required to operate a computer keyboard, and the employee must occasionally lift and/or move up to 25 pounds.
