What are the responsibilities and job description for the Accounts Payable Clerk position at Harvard Resource Solutions?
Position Type : Accounts Payable Specialist
Full time
Direct Hire with PTO / Benefits
Fully in office in Oak Park
Salary is $20-$24 an hour.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The essential functions include, but are not limited to the following :
Invoice Processing :
Review, verify, and process vendor invoices accurately and in a timely manner.
Match invoices to purchase orders and resolve discrepancies.
Code invoices to the correct general ledger accounts.
Payment Processing :
Prepare and process electronic payments, wire transfers, and checks.
Ensure timely payment of invoices and compliance with company policies.
Vendor Management :
Maintain vendor records and ensure W-9s and tax documents are up to date.
Address vendor inquiries and resolve payment issues.
Build and maintain strong relationships with vendors and internal stakeholders.
Expense Reports :
Review and process employee expense reports in compliance with company policy.
Verify receipts, approvals, and proper coding of expenses.
Compliance and Reporting :
Ensure compliance with internal controls, policies, and regulatory requirements.
Assist in month-end close activities, including reconciling AP accounts.
Prepare reports and analyses related to AP performance and metrics.
Process Improvement :
Identify inefficiencies in AP processes and recommend improvements.
Assist with the implementation of AP automation tools and systems.
Participate in projects to streamline workflows and enhance accuracy.
Salary : $20 - $24
