What are the responsibilities and job description for the Assistant Director of Operations position at Harvard University?

Basic Qualifications

Bachelor's Degree or equivalent experience required
5 years of progressive administrative management experience required

Additional Qualifications and Skills

The following job-specific skills and competencies are preferred :

Bachelor's or Master's degree in public health or social science strongly preferred

3-5 years of experience in public health research strongly preferred

Prior supervisory experience

Prior financial management / budget experience

Project management, web management, grant writing, and / or event coordination experience

Experience with Microsoft Office (including Excel)

Proven experience in strategizing, think operationally, organizing, and implementing research-based programs

Strong skills in budget management

Proven track record in working successfully in a diverse range of ethnic, cultural, and economic communities

Proven listening, communication, writing, presentation, and problem-solving skills

Strong writing skills with close attention to detail

Strong project management experience with capacity to manage multiple projects simultaneously

Effectively collaborate and communicate with a broad range of potential partners and audiences

Take initiative regarding projects management and to identify opportunities for future growth

Develop presentations, track activities, assess performance of various programmatic activities

Additional Information

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!

The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.

Harvard University requires pre-employment reference checks and background screenings.

This position has a 90 day orientation and review period.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

Position Description

Duties and responsibilities include, but are not limited to, the following :

Strategic partner to the director

Support strategic planning process and implementation

Support Center Director in thought leadership and broad high-level management support

Align the Center's resources and programming with its mission

Work with Center Director on setting priorities and fostering partnerships across the University and beyond

Direct center operations

Oversee all aspects of logistics and programmatic development

Develop overall timeline for Center's multiple programs, coordinating efforts of staff, faculty, and fellows

Develop strong working relationships with Center faculty and fellows

Serve as key liaison between the Center and Harvard Chan, the Harvard community, and audiences beyond the University

Human resources and financial management

Staff recruitment, hiring, managing, evaluating, and mentoring program staff

Promote the professional development of new and more junior staff

Manage Center spending and budgeting

Forecast and prioritize future spending

Research initiatives

Work closely with Center Director to oversee and develop research initiatives

External relations / Fundraising

Serve in a liaison capacity with the SPH Office for External Relations, writing and reviewing proposals and assisting in donor relations and the creation of related materials for fundraising

Liaise with external constituents and donors and set strategic fundraising objectives

Assist Center Director in developing proposals for fund-raising with various external agencies, donors and foundations

PLEASE NOTE : Please submit both a resume and cover letter when applying. Applications received without a cover letter will not be considered.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Job Summary

The Department of Social and Behavioral Sciences (SBS) is an active unit with a mission to improve health throughout the lifespan, including a special emphasis on children and adolescents. This mission is achieved through research to identify the social and behavioral determinants of health, development and evaluation of interventions and policies leading to the improvement of population health, and the preparation of professionals and researchers who will fill leadership positions in advocacy and public service. The department's educational mission is to train both scholars and practitioners : scholars whose research will illuminate basic social determinants of health and who will identify and test innovative social policy and interventions; practitioners who are skilled in designing, implementing, and evaluating health enhancing interventions in action settings.

The Lee Kum Sheung Center for Health and Happiness at SBS works to build a rigorous, interdisciplinary science to understand the interplay between social and psychological well-being and physical health for the benefit of individuals and communities around the globe. The Center aims to foster the advancement of science of health and well-being, and to translate scientific findings to influence public health practice and policy. The Lee Kum Sheung Center for Health and Happiness is seeking a highly motivated individual to serve as an Assistant Director. Reporting to the Center Director, the Assistant Director will provide managerial oversight for the administrative, operational, financial, and strategic planning activities of the Center.

Commitment to Equity, Diversity, Inclusion, and Belonging

At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.

Learn more about the School's mission, objectives, and core values, our Principles of Citizenship, and our diversity, inclusion, and belonging initiatives.

Benefits

We invite you to visit Harvard's Total Rewards website (https : / / hr.harvard.edu / totalrewards) to learn more about our outstanding benefits package, which may include :

Paid Time Off : 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative / professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December / January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

Health and Welfare : Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

Work / Life and Wellness : Child and elder / adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

Retirement : University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

Tuition Assistance Program : Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

Tuition Reimbursement : Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

Professional Development : Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

Commuting and Transportation : Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

Harvard Facilities Access, Discounts and Perks : Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary : $5,250

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