Business Application Specialist (67518BR)

Job Summary

The Business Application Specialist, reporting to the Manger of Procurement, is part of the Procurement team which supports all of the Harvard University Dining Services (HUDS) dining and hospitality operations, Food/Pro/menus management, POS support and supplier relationship. This role is divided equally between supporting day-to-day procurement functions and supporting Food Pro activities. The Business Application specialist position is responsible, but not limited to, the following:

Position Description

Key Responsibilities:

• Run backup and start up in FoodPro/ B-Trees
• Enter Sales into FoodPro for Catering
• Run required reports including Local Cost Summaries (“LCS”), Inventory Analysis, Pre-cost, post-cost, transfer detail analysis and post on shared drive
• Enter China and uniform inventory when provided by HUDS and send monthly report to Finance.
• Assist FoodPro users with questions and update FoodPro user access when needed.
• Assist in pulling FoodPro orders daily.
• Update ingredients and allergies as needed.in FoodPro and make recipe updates as requested.
• Make menu changes in FoodPro and the “Core” menu as requested and perform menu maintenance and recipe maintenance for special events and during menu building.
• Update items in FP for POS Agilysys as requested.
• Update Retail and Residential Chef’s Station Recipes as requested (typically weekly)
• Maintain the FoodPro database (i.e. removing unused/discontinued items, ingredient replacements, group set up, etc.) Including product changes provided by suppliers weekly.
• Update pricing for retail locations and update the FoodPro “calendars” and assist with pricing problems, invoice entry errors as requested by the AP Team
• Review nutritional information as needed.
• Support Commencement activities.
• General support for Business Application Manager
• Answer Procurement phone line and emails.
• Assist buyer(s) in sourcing new products among existing suppliers/distributors.
• Set up new items inventory items in Food Pro and add items to HUDS campus locations order guides.
• Attend internal professional development seminars and trainings.
• Attend supplier meetings as necessary.
  
  

Basic Qualifications

• High School Diploma required with three to five years’ experience in accounting administration or related field.
• College degree preferred.
• Experience in an academic environment and/or food service environment preferred.
• Must have knowledge of automated accounting systems.
• Food and Ingredient knowledge a plus.
• Must exhibit excellent communication, organizational and team interaction skills.
• Strong attention to detail along with consistent exercise of discretion, independent judgment and initiative required.
  
  

Additional Information

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website ( https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
  
  

Job Function

General Administration

Department Office Location

USA - MA - Cambridge

Job Code

403033 Staff Assistant III

Work Format

Hybrid (partially on-site, partially remote)

Salary Grade

053

Department

Harvard Dining Services Procurement

Union

55 - Hvd Union Cler & Tech Workers

Time Status

Full-time

Pre-Employment Screening

Education, Employment, Identity

Schedule

Monday - Friday: 8:00am - 5:00pm

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

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