What are the responsibilities and job description for the Data and Systems Associate position at Harvard University?
Job Summary
The Office of Research Administration (ORA) provides pre- and post-award management by assisting HMS and HSDM Principal Investigators and their staff with proposal submission, award administration, and reporting. ORA is comprised of teams offering a range of expertise and managing a diverse group of portfolios from the Medical School and the School of Dental Medicine, including the basic science departments, core centers, and affiliate institutions. We also partner with other offices and departments at the Medical School and throughout the university.
Position Description
Reporting to the Data and Systems Manager, the Data and Systems Associate works independently performing a wide range of complex and confidential award-related tasks as part of the HMS ORA Operations Team. The Data and Systems Associate will be responsible for maintaining accurate sponsored project records in Harvard’s Grants Management Application Suite (GMAS). The Data and Systems Associate will log notices and process grant management actions in GMAS, prepare action memos, and monitor GMAS data for quality assurance. Will serve as HMS's Authorized Requester for security-related actions for both GMAS and Oracle Business Intelligence (OBI), the university's financial reporting system. Will serve as subject matter expert on GMAS-related topics and respond to related requests and questions from HMS ORA and departmental grants management staff. Participates in periodic special projects for maintenance of data integrity and data clean-up. May be required to participate in GMAS-related committees and/or to provide or participate in trainings on GMAS-related topics. The Data and Systems Associate contributes to and supports a team environment. As part of the Operations Team, will liaise with Office for Sponsored Programs for financial and accounting issues and HUIT-ATS for GMAS and related sponsored systems issues. The Data and Systems Associate will embrace a continuous improvement mindset and contribute to developing and implementing process improvements aimed at streamlining ORA's work while enhancing the level of service provided. Other duties as assigned.
Basic Qualifications
4 or more years of experience required. Higher education may count toward years of experience.
Additional Qualifications and Skills
- Strong written and oral communication skills required.
- Ability to work independently with minimal supervision.
- Ability to handle complex and confidential information with discretion.
- Computer competency requiring spreadsheet, and database software required.
- Desire and aptitude to learn complex data query tools required.
- Sponsored research administration experience at a university or other research institution is a plus.
- Knowledge of sponsored research regulations is a plus.
- Excellent verbal, written, and interpersonal communication skills.
- Problem-solving and continuous improvement mindset.
- Comfortable with multitasking in a fast-paced, deadline-driven environment.
- Ability to work individually or within a team, to think creatively, and provide sound advice.
- Computer skills and strong organizational and recordkeeping skills.
Additional Information
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.
Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.
The Harvard Medical School is not able to provide visa sponsorship for this position.
Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! (https://www.gem.com ?formID=16341e35-cbc6-4904-88a3-09b35763307e)
Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.
The Harvard Medical School is not able to provide visa sponsorship for this position.
Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! (https://www.gem.com ?formID=16341e35-cbc6-4904-88a3-09b35763307e)
Work Format Details
This position is based in Boston, but the work may be done primarily remote. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.
Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
Finance
Department Office Location
USA - MA - Boston
Job Code
403127 Financial Associate II
Work Format
Remote
Sub-Unit
-
Salary Grade
055
Department
Research Administration
Union
55 - Hvd Union Cler & Tech Workers
Time Status
Full-time
Pre-Employment Screening
Identity
Schedule
35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm
Commitment to Equity, Diversity, Inclusion, and Belonging
We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
LinkedIn Recruiter Tag (for internal use only)
#LI-RA1
Salary : $5,250
