Faculty Assistant II

The faculty assistant position performs a wide range of highly skilled administrative duties for one or more faculty or an academic unit/department. Executes, with proficiency, a broad range of technical systems in supporting teaching and research. Prioritizes multiple tasks in a competing environment (i.e., multiple faculty).

Collaborate with fellow Faculty Assistants on projects and departmental activities. Provides direct administrative support for the Director of Operations & Administration at ASG.

Manage faculty calendars. Assist with Concur reimbursements, and corporate card payments. Occasional booking of travel and/ or arranging catering.

Assisting with setup and maintenance of course and faculty Websites.

Updating lecture and course materials.

Proofreading and editing correspondence.

Coordinating and sending letters of recommendation and other mailings.

Providing timely information on university and local policies and Procedures.

Ordering printing services for business cards, stationery, etc.

Providing complete course support, working with faculty and teaching assistants, procuring readings, printing hand-outs.

Conducting library research and pickup/ delivery of books and other materials.

Providing other office support including composing and editing letters and reports, answering correspondences, maintaining office supplies, coordinating maintenance of physical space and equipment.

High school degree with minimum of 3 years or more of administrative experience required.

Bachelor's degree preferred.

Advanced knowledge of Microsoft Office (Excel, Word, and Outlook) and web-based applications.

Demonstrated experience in project management/coordination.

Strong ability to communicate clearly/succinctly in both written and oral form.

Strong ability to prioritize work in an environment with multiple and conflicting interests.

Knowledge of Harvard’s financial systems, such as Concur and Buy2Pay.

Understanding of Harvard’s travel policy.

Ability to handle complex and confidential information with discretion.

Excellent time management and organizational skills; attention to detail.

Ability to work independently and as part of a team in a fast-paced office environment.

Communicating transparently and respectfully; and fostering an inclusive, respectful, and professional work environment.

Demonstrated experience working across teams.

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.