What are the responsibilities and job description for the Metadata Archivist position at Harvard University?

Basic Qualifications

Master's degree from an ALA-accredited library school or equivalent accredited degree in a related discipline.
Minimum of two years relevant experience working in an archives or special collections.

Additional Qualifications and Skills

Ability to read 19th-century handwriting.

Tolerant of library-related allergens and able to routinely load and push a cart with records center boxes to and from a workstation.

Strong working knowledge of metadata systems and structure standards including DACS, EAD, MARC, RDA, AACR2, LCSH, LCNAF, and MESH; familiarity with EAC-CPF and MODS.

Familiarity with audio-visual materials, digital objects, electronic records management, digital / data repositories, and research data management.

Experience arranging and describing complex manuscript and archival collections.

Demonstrated knowledge and use of archival and library management systems.

Superior written and verbal communication skills; excellent analytical, critical thinking and problem-solving skills; excellent interpersonal skills and experience working collaboratively with varied groups within a complex organization and team environment.

Excellent attention to detail; demonstrated ability to manage time and complete projects in a timely manner.

Ability to manage a variety of tasks and multiple priorities.

Additional Information

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Position Description

The Metadata Archivist is responsible for creating, maintaining, and enhancing descriptive metadata for Center for the History of Medicine, Countway Library, collections, including institutional records, manuscript collections, objects and artifacts, and published materials, and provides guidance and support for metadata creation and management across systems in use at the Center to optimize digitization and discovery, including ArchivesSpace, Alma / HOLLIS, the Dataverse, the Digital Repository Service (DRS), Omeka, and The Museum System (TMS). Under the supervision of the Collections Services Archivist, the Metadata Archivist develops policies, procedures, workflows, and data mappings to support efficient metadata creation for various types of resources in a variety of content management systems and ensures the ongoing management, enrichment, and portability of this metadata. This position also advises and provides metadata support for Center initiatives, including digitization efforts, grants, curation and management of research data managed in a special collections or repository environment, and web archiving. The Metadata Archivist also contributes to the Collections Services program through the arrangement and description of unique digitized archival records and manuscript collections of all sizes and formats, and museum collection objects and digital images, including large mixed-format and born-digital collections, using appropriate-level processing strategies to ensure their accessibility, use, and preservation. In this capacity, the Metadata Archivist will : devise and implement processing plans, screen collections for sensitive materials; prepare and update access tools such as finding aids and catalog records for archival and manuscript holdings in accordance with national and local standards; and prepare original and copy cataloging of printed collections, including rare books, pamphlets, gray literature, and ephemera managed in a special collections environment according to professional standards. The Metadata Archivist will, in addition : supervise interns and less-than-half-time (LHT) staff as needed; serve as a member of relevant Harvard Library governance committees and / or working groups; participate in departmental and library-wide planning activities; actively seek opportunities for collaboration with other Countway departments or institutions; and undertake special projects as assigned. The successful candidate is expected to actively contribute to and engage with the archival profession.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Physical Requirements

Tolerant of library-related allergens and able to routinely load and push a cart with records center boxes to and from a workstation.

Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values https : / / hms.harvard.edu / about-hms / campus-culture / mission-community-values-diversity-statement

Benefits

We invite you to visit Harvard's Total Rewards website (https : / / hr.harvard.edu / totalrewards) to learn more about our outstanding benefits package, which may include :

Paid Time Off : 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative / professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December / January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.

Health and Welfare : Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.

Work / Life and Wellness : Child and elder / adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.

Retirement : University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.

Tuition Assistance Program : Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.

Tuition Reimbursement : Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.

Professional Development : Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.

Commuting and Transportation : Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.

Harvard Facilities Access, Discounts and Perks : Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Work Format Details

This position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary : $5,250

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