What are the responsibilities and job description for the Program Coordinator, Bloomberg Harvard City Leadership Initiative, Executive Education position at Harvard University?
Basic Qualifications
4 years of administrative or program coordination experience
Additional Qualifications and Skills
- A team player, who is flexible, adaptable and comfortable working in a fast-paced, culturally diverse environment.
- Ability to work independently, take initiative and manage multiple projects at once.
- Strong interpersonal skills, with a proactive and positive customer service approach.
- Keen attention to details and accuracy
- Interest in Public Policy or City Government is a plus as is some experience with Salesforce, Zoom and Canvas or similar technology.
- Spanish or Portuguese language is a bonus - though not required.
Note : Some travel is required - mostly to New York City. Therefore, you must be flexible to work some nights and weekends when programs are in session.
Additional Information
This is a fully benefits eligible term appointment ending June 30, 2025, with the possibility of renewal.
Learn more about our work culture and see yourself at Harvard Kennedy School.
We regret that the Harvard Kennedy School does not provide visa sponsorship.
Harvard University requires pre-employment reference and background checks.
Harvard University is committed to supporting a healthy, sustainable learning and working environment.
This position must be flexible to work longer hours, nights, and weekends, while programs are in session. Some travel is also required. Program Coordinators are required to work in-person on-campus for some programs. Programs are typically 1 week long but may vary. When not on program, Program Coordinators have flexibility to work remotely up to 3 days / week.
Salary Range : $65,653 - $104,471
Note : Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity.
Schedule
9-5 Monday through Friday
Note : This position must be flexible to work longer hours, nights, and weekends, while programs are in session. Some travel is also required. Program Coordinators are required to work in-person on-campus for some programs. Programs are typically 1 weeklong but may vary. When not on program, Program Coordinators have flexibility to work remotely up to 3 days / week.
Position Description
This role will support the team with both the participant and curriculum coordination :
As a Participant Coordinator, you'll be responsible for tracking all enrollment information materials for our participants. You will be a main point of contact for our participants, answering questions prior to travel and assisting them with travel and housing arrangements, including on-site meals. You will plan and implement special events for programs and, when needed, works closely with Bloomberg Philanthropies events team.
Specific duties include :
Unique onboarding requirements for each program depending on location and audience
Set up of salesforce admissions and onboarding portal; IT troubleshooting
As a Curriculum Coordinator, you will prepare and distribute course materials. You will work directly with our program faculty to coordinate advance readings and handouts, post materials on the course webpage and manage the in-person or online classroom media needs. You will collaborate with both faculty chair and director on development or distribution of program schedule and other materials as necessary,. When running programs offsite, you'll work closely with Bloomberg Philanthropies' production team to ensure a seamless delivery. Specific Duties include :
Multiple planning meetings / workshops with faculty to ensure alignment
Alignment of tasks / responsibilities for each program; each program includes coordination with :
Curriculum Development on timelines and versions of cases and materials
Materials sent, and explained, regularly before each program
In addition, you will participate on other Bloomberg Harvard City Leadership Initiative administrative projects and duties as required.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
Job Summary
As a Program Coordinator, you will maintain a high level of professionalism, teamwork and a focus on customer service. While programs are running, you will assist with travel, onboarding, meals, answering questions, and directing participants. In addition, you will work with your team on the continuous improvement of programs, processes and procedures. You will develop strong working relationships with Bloomberg Harvard colleagues, Bloomberg Philanthropies, Program Faculty, Executive Education, other HKS departments, Executive Education colleagues in all other University Schools and vendors.
You will provide critical direction in the delivery of the Bloomberg Harvard portfolio of programing both on-site (MA and NY) and online before, during, and after each program session. We seek collaborative, adaptable candidates who love the details of programs and events, are driven by working with others on a fast-paced team, and excited about having an impact on our world by supporting city leaders. We are committed to fostering a diverse and inclusive team culture and seek candidates who share our values and commitment.
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard Kennedy School's Mission and Commitment to Diversity, Equity, and Anti-Racism
At Harvard Kennedy School, fostering a diverse and inclusive community where everyone feels they belong is a matter of basic fairness consistent with our core values as an institution. It is also essential to our mission of improving public policy and leadership-because recruiting the best people and creating an environment where they can thrive make us better at what we do, because we learn more from people with different perspectives, and because we work in diverse groups and serve diverse societies. Learn more about Harvard Kennedy School's commitment to Diversity Equity, and Anti-Racism.
Benefits
We invite you to visit Harvard's Total Rewards website (https : / / hr.harvard.edu / totalrewards) to learn more about our outstanding benefits package, which may include :
Work Format Details
This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
About Us
The Bloomberg Harvard City Leadership Initiative is a joint effort of Harvard Kennedy School and Harvard Business School in close collaboration with and funded by Bloomberg Philanthropies to advance leadership, management, and innovation in cities. It is a cornerstone program of the Bloomberg Center for Cities at Harvard University serves a global community committed to improving public management, leadership, and governance. The center's cross-Harvard collaboration unites expertise focused on cities across disciplines and schools to produce research, train leaders, and develop resources for global use.
Salary : $65,653 - $104,471
