Program Coordinator

Basic Qualifications

Must possess at least 3 years of administrative experience or the equivalent. Strong skills in Microsoft Office Suite, including Word and Excel.

Additional Qualifications and Skills

Administrative experience in an academic or research environment strongly preferred. Project management experience strongly preferred. Excellent English language skills are a priority. Chinese Studies background and familiarity with academic culture are preferred. Excellent interpersonal, organizational, logistical, and time-management capabilities, as well as attention to detail and follow-through, are essential. Positive attitude toward teamwork and collaboration are also essential. Excellent bicultural communication and interpersonal skills are essential. Experience with Word Press and HTML preferred.

Additional Information

We regret that we will not be able to provide visa sponsorship for this position.

All formal written offers will be made by FAS Human Resources.

Position Description

Student Grants Responsibilities

• Manage high volume of Fairbank Center undergraduate and graduate student grants (year-round, with highest volume in spring to process summer grants).
• Handle publicity for grants, answer inquiries, and track all awards for budget purposes.
• Represent the Fairbank Center at student opportunities fairs and other funding meetings and activities.
• Set up and maintain application system on Harvard's CARAT application system, organize applications into folders, share applications with grants review committee.
• Prepare award letters and advise awardees on grant guidelines.
• Collect grant award forms and documents, confirm undergraduate students complete pre-departure requirements.
• Work with Programs Administrator on spread sheets to track grant budgets.
• Work with the finance office to ensure a timely issuance of grant funds.
• Coordinate pre-departure and post-travel briefing meetings.
• Collect students' grant reports and photos, recommend submissions to feature on website.

Student Outreach

Affiliated Scholars & Fellows Programs

Office Management

Other Administrative Responsibilities

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Job Summary

The Programs Coordinator reports to the Executive Director of the Fairbank Center for Chinese Studies (FCCS) and Harvard China Fund (HCF), with a dotted line to the Programs Manager. The Programs Coordinator performs a range of administrative duties to support Fairbank Center affiliates and grants programs, with particular responsibility for student grants and overall student engagement. The Programs Coordinator will also support additional Fairbank Center and Harvard China Fund administrative work, communications and publicity, events, and meetings as needed.

Commitment to Equity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

Benefits

We invite you to visit Harvard's Total Rewards website (https : / / hr.harvard.edu / totalrewards) to learn more about our outstanding benefits package, which may include :

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary : $5,250