Publications and Undergraduate Program Coordinator

Job Summary

The publications coordinator (1) handles the administration and production of the journal Harvard Studies in Classical Philology and (2) maintains records of, and consults on, other departmental publications.

Reporting to the Department Administrator (DA), and DUS, with both independent and collaborative responsibilities, the Undergraduate Program Coordinator provides support for the Department of the Classics undergraduate program.

Position Description

• Keeps records of articles in the journal management software (currently Scholastica)
• Researches potential referees
• Communicates with authors, referees, printers, Harvard University Press, JStor, the Library of Congress, etc.
• Updates the HSCP Style Guide periodically
• Recruit, trains, and checks the work of copyeditors
• Typesets the journal
• Maintains the publishing section of the department website
• Monitors student progress, progress toward degree requirements, transcript annotation, and reports significant academic changes to the Director of Undergraduate Studies (DUS) and the Registrar's Office
• Prepares and maintains student and program records according to department and University records management guideline
• Liaises with internal and external constituents (Registrar's Office, OUE, Harvard College, peer Undergraduate Program Coordinators)
• Coordinates recruitment and advising events, and meetings between Classics Department officers and undergraduate representatives; plans department undergraduate social and academic events
• Organizes application and award process for undergraduate student prizes, travel fellowships and grants, and summer internship opportunities; Responsible for submitting limited submission applications on behalf of the department prior to deadline
• In collaboration with the Chair, DUS, DGS, and Graduate Coordinator, develops a plan of courses of offering each academic year

In collaboration with the Chair, DUS, DGS, and Graduate Coordinator, develops a plan of courses of offering each academic year

Builds and maintains a database of Classics undergraduate concentrator alumni.Updates alumni of on-going events and initiatives in Classics

Processes accounts payable and reimbursements for department expenses; maintains financial records according to University policies

Assists with classroom bookings

Publishes bi-annual departmental newsletter, Nota Bene, weekly calendar of Classics events. Runs Department's social media platforms: Twitter, Instagram, Facebook

Basic Qualifications

Minimum three years work experience supporting an academic program in a university.

Additional Qualifications and Skills

College degree preferred, advanced degree a plus, preferably in the Arts & Humanities. Prior experience with academic program support. Working knowledge of Microsoft Office Suite, InDesign, my.harvard, Canvas, Oracle Financials, Concur, RoomBook (EMS), Zoom. Demonstrated ability to work as part of a close team of staff sharing responsibilities when necessary to meet the needs of the department. Ability to work independently with minimal supervision. Capable of interacting with and communicating with diverse groups of people with tact and diplomacy. Ability to handle complex and confidential information with discretion and initiative. A positive and enthusiastic attitude with great attention to detail.

Additional Information

We are looking to have someone start July 21st at the earliest. Official start date will be decided on at the offer stage.

We regret that we will not be able to provide visa sponsorship for this position.

All formal written offers will be made by FAS Human Resources.

Work Format Details

This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Benefits

We invite you to visit Harvard's Total Rewards website ( ) to learn more about our outstanding benefits package, which may include:

• Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
• Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
• Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
• Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
• Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
• Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
• Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
• Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.

Employers have access to artificial intelligence language tools (“AI”) that help generate and enhance job descriptions and AI may have been used to create this description. The position description has been reviewed for accuracy and Dice believes it to correctly reflect the job opportunity.