Demo

Call Out Administrative Assistant

Harvest Table at Brandeis University
Waltham, MA Full Time
POSTED ON 2/8/2025
AVAILABLE BEFORE 4/7/2025

Come and join our team at Harvest Table with Brandeis University! We are seeking a Call Out Administrative Assistant who will manage our union employee call-out line and whose primary responsibility will be calling union employees to cover open shifts based on the employee seniority list.

***5:30 AM- 2:00 PM Shift (Monday- Friday)*** THIS IS A SEASONAL POSITION**

Job Responsibilities

  • Point of contact in the main office
  • Participate in weekly/biweekly managers' meetings to review call-out logs and attendance with the team
  • Manage shift coverage for call outs, PTOs, and vacations for union employees
  • Maintain attendance tracker for each union employee
  • Work closely with managers for attendance reviews. Compiling attendance disciplinary templates for managers to present
  • Maintain PTO and Vacation tracker for the management team
  • Assist managers with finding coverage for union employee's PTO/Vacation requests that are submitted in advance
  • Handle a high volume of phone calls
  • Perform other duties assigned by management

Qualifications

  • High School Diploma/GED required
  • 1-2 years previous administrative or office experience preferred
  • Proficient in Microsoft Office (Word, Excel, PowerPoint)
  • Excellent verbal and written communication
  • Previous union experience highly desired
  • Customer service: 1 year (Preferred)
  • Bilingual, highly preferred

Job Type: Full-time

Pay: $26.00 per hour

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Flexible schedule
  • Health insurance
  • Paid time off
  • Tuition reimbursement
  • Vision insurance

Schedule:

  • 8 hour shift
  • Day shift
  • Monday to Friday
  • Weekends as needed

Work Location: In person

Salary : $26

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