What are the responsibilities and job description for the Call Out Administrative Assistant position at Harvest Table at Brandeis University?
Come and join our team at Harvest Table with Brandeis University! We are seeking a Call Out Administrative Assistant who will manage our union employee call-out line and whose primary responsibility will be calling union employees to cover open shifts based on the employee seniority list.
***5:30 AM- 2:00 PM Shift (Monday- Friday)*** THIS IS A SEASONAL POSITION**
Job Responsibilities
- Point of contact in the main office
- Participate in weekly/biweekly managers' meetings to review call-out logs and attendance with the team
- Manage shift coverage for call outs, PTOs, and vacations for union employees
- Maintain attendance tracker for each union employee
- Work closely with managers for attendance reviews. Compiling attendance disciplinary templates for managers to present
- Maintain PTO and Vacation tracker for the management team
- Assist managers with finding coverage for union employee's PTO/Vacation requests that are submitted in advance
- Handle a high volume of phone calls
- Perform other duties assigned by management
Qualifications
- High School Diploma/GED required
- 1-2 years previous administrative or office experience preferred
- Proficient in Microsoft Office (Word, Excel, PowerPoint)
- Excellent verbal and written communication
- Previous union experience highly desired
- Customer service: 1 year (Preferred)
- Bilingual, highly preferred
Job Type: Full-time
Pay: $26.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Weekends as needed
Work Location: In person
Salary : $26