What are the responsibilities and job description for the Facilities Maintenance Lead position at Harvey Mudd College?
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Job Posting Title:
Facilities Maintenance Lead
Job Description:
POSITION SUMMARY
The Facilities Maintenance Lead is a working leadership role that collaborates with a fellow co-lead to assist the Plant Engineer and Director of Maintenance and Projects in managing all aspects of routine and preventive maintenance of equipment and systems throughout the campus, with a strong focus on customer service. This co-leadership structure promotes teamwork, efficiency, and a strong focus on service excellence.
Working jointly, the co-Leads share responsibilities in responding to work requests and reports from College constituents (students, faculty, and staff) regarding repairs or other work needed in classrooms, labs, offices, dormitories, etc.; making repairs as appropriate to HVAC, plumbing fixtures, equipment, electrical devices and appliances; arranges for repairs requiring special or more skilled attention and provides tracking and follow-up for such repairs. While performing duties on campus, each co-Lead is expected to independently assess and make repairs as appropriate; coordinate and arrange for repairs requiring specialized skills and ensure proper tracking and follow up; observe campus facilities and identify and recommend relatively quick and cost effective aesthetic improvements that could be made to various facilities, as appropriate; and ensure compliance with all institutional policies, government regulations and safety guidelines; and assists in planning and implementation of staff training programs.
This collaborative leadership structure fosters a problem-solving approach that ensures effective campus maintenance while delivering excellence in service to the College community.
DUTIES AND RESPONSIBILITIES
Maintenance Responsibilities
1. Assist in developing and managing daily, rotating, periodic and annual maintenance schedules for all maintenance staff, ensuring timely adjustments as needed. Define all required services, including time and frequency allocation.
2. Oversee the operation and maintenance of central plants equipment, including but not limited to boilers, chillers, air compressors, cooling towers, pumps, hydronic systems.
3. Ensure the timely repair and/or replacement of HVAC, electrical and plumbing fixtures, valves, devices, and appliances as required.
4. Conduct regular inspections of buildings, facilities and equipment to ascertain required repairs and make recommendations to Plant Engineer and Director of Maintenance and Projects.
5. Collaborate with all trades personnel, building attendants, grounds and maintenance staff to support the execution of daily responsibilities.
6. Ensure work is performed in compliance with manufacturer's specifications, departmental guidelines, trade practices, blueprints, shop drawings and schematics.
7. Inspect areas assigned to maintenance staff, providing guidance and support as needed to ensure quality and efficiency.
8. Address concerns of students, faculty, staff and visitors regarding maintenance services in a timely and professional manner.
9. Coordinate work with external vendors and contractors, including scheduling and facilitating access to facilities. Assist in managing and scheduling major repairs, painting, and facility setups within designated timeframes.
10. Research and evaluate new and improved maintenance methods, tools, and procedures. Prepare proposals for recommended change and implement approved initiatives.
11. Actively participate in utility conservation efforts, identifying opportunities for improvement and making actional recommendations to enhance efficiency and sustainability.
Co-Lead Responsibilities
1. Assist in ensuring that all preventative maintenance plans are implemented and functioning effectively for all equipment and systems, incorporating elements of life safety, physical safety, manufacturer recommendations, and best practices.
2. Support the formalization and documentation of plant operations procedures.
3. Assist in updating and maintaining compliance with Authorities Having Jurisdiction (AHJ), including AQMD, City, State, Fire Marshal, and other relevant entities.
4. Update and ensure the accuracy of Emergency Shut off Maps for campus facilities.
5. Interact with campus constituents to complete work orders in a professional, cost efficient, and expeditious manner.
6. Ensure the coordination, distribution, follow-up and completion of work orders.
7. Refer/assign work orders to other Facilities and Maintenance personnel as appropriate.
8. Ensure Campus Notifications are sent via Work Order systems as needed and in accordance with HMC’s policies.
9. Assist in planning staff training activities and conduct training sessions or assign them to others.
10. Establish and maintain a positive and cooperative working relationship with members of the department and campus community.
11. Maintain proficiency by continually updating knowledge through appropriate courses, seminars, publications and contacts with others in various trades.
12. Serve as a role model to the maintenance team and other staff members by demonstrating professionalism, technical expertise, and leadership.
Safety and Work Habits
1. Maintain an acceptable attendance record, punctuality and meeting deadlines.
2. Ensure maintenance team members comply with safety rules and regulations, proper use of personal safety equipment, operation of power tools and cleaning/chemical compounds.
3. Maintain a functional awareness of the typical hazards of the workplace as well as the special hazards that may be encountered at HMC such as biohazards, radiation, chemicals, etc.
4. Follow established procedures for dealing with potential hazards.
5. Promptly report accidents on the job, assist in preparation and submission of accident reports for the Maintenance Department.
6. Other related duties as assigned.
The above list is representative of the duties and responsibilities that are required of this position. However, the list is not to be considered as all inclusive. A Co-Lead may be assigned other duties to meet mission requirements of the College; cooperation of all personnel is expected to carry out the mission.
REQUIRED QUALIFICATIONS
Education:
High school diploma or GED, Trade or technical school diploma or degree.
Experience:
Minimum of five years’ experience in a position of similar responsibility.
Knowledge, Skills and Abilities
- Must have technical knowledge of mechanical, electrical and other building trades and the ability to properly assess the quality of work being performed in these trades.
- Must possess knowledge and technical skills required for the repair and maintenance of plumbing, heating and electrical systems, fixtures, devices and applications.
- Ability to assess equipment and system problems, conduct appropriate research, draw conclusions and recommend or take action to resolve problems in a timely manner.
- Experience with central plants equipment (boilers, chillers, cooling towers, hydronic systems, standby generators, ATS gear, pumps, lift stations).
- Experience with CMMS platforms (i.e. Maximo, Maintenance Connection, Asset Essentials, SAP, etc.).
- Must possess a strong aptitude for leadership, outstanding organizational skills, and effective written and oral communication skills.
- Knowledge of methods, materials, chemicals and equipment used in maintaining various equipment and systems on campus.
- Ability to work productively, make sound decisions and effectively prioritize multiple tasks in a logical progression.
- Ability to follow through and carry out assignments.
- Ability to effectively work individually or in teams as well as with diverse groups.
- Personal integrity and ability to interact and work successfully with individuals with varying abilities, backgrounds, interests and beliefs.
- Ability to communicate effectively orally and in written English.
- Ability to understand college policies and procedures as related to the position.
- Ability to plan, organize, control, and direct all aspects of required corrective and preventative maintenance for college facilities.
- Ability to observe and practice safe working habits and maintain security of buildings and systems.
- Must be accessible and available in the event of emergencies.
- Ability to work in laboratories where animal bodies or parts thereof may be exposed to view of worker.
- Must be willing and able to work occasional weekends, evenings or holidays as needed.
Licenses/Certifications
- Licenses: EPA Universal Refrigerants
PREFERRED REQUIREMENTS
- Two years of experience in a supervisory role, managing and overseeing a team is preferred.
- Bilingual in Spanish is preferred.
Physical Requirements
- Ability to safely lift 50 pounds, unassisted to waist level.
- Ability to stand, walk, bend, climb, push, pull, stoop, twist, grasp hand tools, climb ladders up to 20 feet with assistance and ten feet unassisted; ability to work on feet for prolonged periods of time.
- Ability to move through limited access spaces.
- Must be able to satisfactorily complete a post-offer physical exam.
Other
HOURS: Regular business hours are 8:00 a.m. to 5:00 p.m.; hours may vary due to the needs of the department and/or College; may include an occasional weekends and assignment to a day shift, swing shift or graveyard shift and may be changed at any time.
GROOMING AND APPEARANCE: The Claremont Colleges seek to maintain a neat and professional image at all times. A uniform is required and will be provided.
CLASSIFICATION AND STATUS: This is an exempt, full-time, benefits-eligible position.
COMPENSATION: The anticipated starting salary range is $68,640.00 - $70,000.00 annually. Salary will be commensurate with qualifications and experience.
REPORTING: This position reports to the Plant Engineer and Director of Maintenance and Projects.
Regular employment at the College is for no specified period of time; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.
This job description defines the essential or fundamental job duties of the employment position. It is assumed that employee hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.
Harvey Mudd College is an Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.
Please note that in order to be considered an applicant for any staff position at Harvey Mudd College you must apply for each position for which you believe you are qualified.
Salary : $68,640 - $70,000
