What are the responsibilities and job description for the Human Resources Employment Manager position at Harvey Mudd College?

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Job Posting Title :

Human Resources Employment Manager

Job Description : Position Summary :

The Human Resources Employment Manager (Manager) serves as a key contributor to the College's HR operations, focusing on recruitment, onboarding, and employment administration. The position manages the end-to-end recruitment process, ensuring a seamless and positive experience for candidates and new hires. It involves collaborating with hiring managers and the HR team to address staffing needs, develop job descriptions, and oversee temporary employment arrangements. Additionally, the Manager facilitates staff onboarding and new hire orientation and ensures compliance with initial performance reviews in Workday.

Employment administration responsibilities include processing job changes, conducting compensation analyses, managing offboarding processes, and analyzing exit interview trends to provide strategic retention insights. Additional responsibilities include contributing to annual HR programs, supporting HR process standardization, and serving on campus committees. This comprehensive role requires a collaborative, proactive approach to ensure the College's HR operations align with strategic goals and support a thriving, inclusive workplace.

The Manager will report to the Assistant Vice President-Chief Human Resources Officer and is vital in cultivating trusting relationships with prospective hires while delivering an exemplary candidate onboarding experience. The role requires the capacity to manage multiple priorities and work in a diverse and fast-paced environment. Central to this position is a need for a highly detailed-oriented, motivated, process-driven individual who is proactive and welcomes the opportunity to innovate and drive continuous improvement.

DUTIES AND RESPONSIBILITIES

Recruitment and Onboarding - 60%

Manage recruiting process for all staff, ensuring a positive candidate experience. Provide responsive support by posting and advertising jobs, conducting interviews, onboarding, and processing new hires within Workday.
Collaborate with Hiring Managers and HR team to keep them informed and engaged with the progression of sourcing and outreach campaigns.
Partners with department managers to provide guidance on reorganizations and restructures, assessment of staffing needs, and research related to job redesign, developing and reviewing job descriptions.
Conduct new hire orientation sessions for new staff in partnership with the HR team.
Ensure all initial performance reviews are launched and completed in Workday. Run reports to ensure compliance and responsible for follow up with managers as necessary.
Partner with the Senior Associate Director for Human Resources regarding any staff immigration requests (e.g., OPT, J1, H1B, etc.)
Coordinate, track, and manage all College temporary employment arrangements. Includes monitoring for end of assignments, communication with managers and individual incumbents, and other coordination as necessary to ensure compliance.
Provide support for inquiries related to independent contractors, in partnership with CHRO.

Employment Administration - 30%

Process employment changes for internal staff, ensuring a positive employee experience, related to changes with job titles, department transfers, and compensation changes related to salary adjustment, stipends and ad-hoc payments.

Partner with HRIS Analyst and Generalist with Workday changes regarding new configurations, supervisory organizational changes, job profiles, etc.

Conduct compensation analysis and provide recommendations for grade and salary placement, for approval by the AVP-CHRO.

Facilitate proactive support for department leaders to ensure a seamless staff onboarding experience for new hires, ensuring a smooth transition into the college.

Manage the offboarding process, including requests for final checks, terminations packets with compliance documentation, and processing CIS notifications.

Analyze exit interview trends to identify patterns, opportunities and provide insights for talent retention and make recommendations to AVP-CHRO.

Serve as lead contact for all unemployment claims from the EDD for current and past employees. Manage all related inquiries and communication with the local EDD office. Ensure all related invoices are paid and statements completed / responded to in a timely manner.

Other Duties - 10%

Provide support for annual programs and services such as, benefit open enrollment, salary planning, performance management administration, annual rideshare program, service award program, and summer research program.

Contribute to HR team meetings by providing updates on HR-related projects, updating HR Calendar deliverables each month.

Contribute to the development of the HR Playbook. Responsible for identifying HR processes, procedures and workflows in a streamlined approach with the intention of establishing standardization, consistency and best practices.

Provides HR expertise to campus committees and task forces, as assigned.

Perform other duties as assigned.

REQUIRED QUALIFICATIONS

Education and Experience :

Bachelor's degree or equivalent combination of education and experience required.

Minimum of 5 years of experience in Human Resources.

Minimum of 2 years of experience with recruitment and talent acquisition / talent management.

Minimum 1 year of experience coordinating, developing, or facilitating HR training.

Familiarity with HR databases, Candidate Relationship Management Systems (CRM), or Applicant Tracking Systems (ATS)

Experience utilizing the latest sourcing tools and methods (Internet search, browser extensions, social media, LinkedIn etc.)

Required Knowledge, Skills and Abilities :

Knowledge of laws and regulations which pertain to human resources; must be capable of interpreting them.

Ability to maintain confidentiality, remain open to others' ideas, and demonstrate maturity and composure in dealing with difficult situations.

Highly motivated with integrity, strong work ethic, excellent communication, and analytical skills.

Excellent oral and written communication skills; ability to write legibly, spell accurately and proofread documents.

Use highly effective and sound judgment.

Ability to adapt to changes in the work environment, manage competing demands and is adaptable to frequent change, interruptions, delays, or unexpected events.

Experience using Microsoft Office, including the ability to create basic reports, documents, presentations and spreadsheets in MS Word, MS Excel, and MS PowerPoint.

Excellent organizational, negotiation, and problem-solving skills.

Efficient multi-tasker who is detail oriented.

Ability to work collaboratively with managers, staff and students and other campus constituents.

Ability to function in a team environment and to work independently.

Desire to work as a team with a result driven approach.

PREFERRED QUALIFICATIONS :

Experience in higher education or a non-profit organization.

Experience with Workday HRIS, SharePoint, Google Documents, Kuali Build systems, and new technologies (e.g., ChatGPT, AI) preferred.

Possess and maintain an HR certification (e.g., SHRM-CP, SHRM-SCP, etc.)

Bilingual in English and Spanish.

Physical Requirements :

While performing the duties of this job, the staff member is regularly required to sit; stand, use hands and fingers and talk or hear. The employee is occasionally required to reach with hands and arms. The individual must regularly lift and / or carry up to 10 pounds and occasionally lift and / or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Hours :

Regular office hours are 8 : 00 a.m. to 5 : 00 p.m. However, days and hours may vary due to the needs of the department or the College.

Classification :

This is an exempt, full-time, benefits-eligible position.

Compensation :

The anticipated starting salary is $68,640 / year. Salary will be commensurate with qualifications and experience.

Reports To :

This position reports to the Assistant Vice President-Chief Human Resources Officer.

Additional Information :

This job description defines the essential job duties of the position. Harvey Mudd College expects that employees hired for this position can perform the essential functions of the job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.

Regular employment at the College is for no specified period; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Employment is at-will and employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.

Harvey Mudd College is an Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran's status, disability, or any other characteristics protected by applicable law.

Please note that in order to be considered an applicant for any staff position at Harvey Mudd College you must apply for each position for which you believe you are qualified.

Salary : $68,640

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