Purchasing Specialist

Job Description
Summary: The main function of a business operations specialist is to maintain vendor relationships, acting as a business analyst for non-IT projects or filling organizational roles above an administrative level, but below a management level. Other responsibilities may include maintaining all project management processes, including project goals, deadlines, metrics and budget. The business operations specialist usually reports to a project manager or director.

Job Responsibilities:
- Establish and maintain communication services across business units or from the project team to the organization.
- Maintain the storage and retrieval of all project communications data and business metrics.
- Review contracts, cost proposals and contract supplements.
- Set up project and work breakdown structures.
- Establish and document business processes.
- Track project budgets and expenditures, monitor transaction controls and costs against budgets.
- Predict potential budget overruns and offer solutions.

Skills:
- Verbal and written communication skills, attention to detail, customer service and interpersonal skills.
- Ability to work independently and manage one’s time.
- Knowledge of business and management principles involved in strategic planning, resource allocation, and production methods.
- Ability to apply accounting and mathematical principles to work as needed.
- Ability to analyze business trends and project future revenues and expenses.
- Previous experience with computer applications, such as Microsoft Word and Excel; Enterprise Application experience a plus.

Education/Experience:
- Bachelor's degree in business management, economics, finance, accounting or relevant field required.
- 5-7 years experience required.

Position’s Contributions to Work Group:
- North America Machine Service Training group has a team of 6 instructors who teach Client dealer technicians. The role of this position is to support the instructors in a variety of ways.
- 6 instructors is a small team for covering all of N.A. training needs. Therefore, this open position is critical in providing support for the instructors which allows them to spend more time teaching.

Reason/motivation for request:
- The instructor team just doubled in size from 3 to 6 so will now require this support role.

Why Client ? “Whether it be ground-breaking products, best in class solutions or a lifelong career, you can build what matters to you at Client. With 150 locations in countries around the world, what you create at Client travels and helps people around the world. You can collaborate with the best minds in the industry, complete meaningful work and continuously grow and develop through our various opportunities. Here, you can do the work that matters.”

Typical task breakdown:
- Monitoring Class registrations, assisting with class registrations
- Ordering/provision of inventory and purchase parts & supplies, invoicing, shipping items for team
- Coordinate and schedule training events at Learning Centers and dealer host sites for instructor team.
- Approve and confirm student/dealer requests for training events and pro-actively work with Dealer Workforce Development Consultants and dealers to maximize course participation. Maintain the DPC ensuring that they are correctly updated with skills development course details and student evaluation feedback. Support the creation of reports for company statistics
- Provide backup when needed for other event coordinators in the organization
- Coordinate invoicing for training events for dealers and internal employees
- Identify and resolve scheduling conflicts and implement solutions.

Interaction with team:
- Daily. Responding to requests which support the team of machine service training instructors.
- Keeping up on daily tasks such as billing, class reports, monitoring training requests.

Work environment:
- Office

Education & Experience Required:
- 5 years’ experience with purchasing/invoicing, scheduling, and management of courier services with Bachelor’s degree.
- If highest education is Associate’s degree, minimum 6 years’ experience.
- If highest education is high school, minimum 7 years’ experience

Top 3 Skills
- Working with ordering/purchasing systems (examples below in desired technical skills, but comparable systems acceptable).
- Scheduling /coordinating trainings and other events with suppliers and internal partners.
- Managing communications between internal & external partners via Teams, Outlook, phone, etc.

Additional Technical Skills
(Required)
- Working with Shipping/Receiving systems.
- Experience with Office 365, Teams, Sharepoint, Excel .

(Desired)
- Experience with Guided By/NextGen, Antares, Etc.
- Experience with Docebo.

Soft Skills
(Required)
- Attention to detail
- Excellent organizational skills
- Ability to move between various tasks throughout the day
- Managing time effectively towards prioritized tasks

Disqualifiers/Red Flags:
- Master’s degree or above would be overqualified.

Job Type: Contract

Pay: $30.00 - $34.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $30 - $34