Paid Media Operations Manager

Operations Manager 3

Plano, TX (4 days in office, 1 day remote)

3 Months Contract

KEY RESPONSIBILITES/REQUIREMENTS:

Responsibilities and Duties:

• Validate and manage invoice process - Enter invoices and data accurately into the system, obtain proof of performance from vendors, and work closely with finance and A/P on payments
• Conduct research/investigate any invoice issues that may arise and take the appropriate action to get them resolved
• Proofread contracts and documents for accuracy
• Work with Marketing leads to submit program approval requests through the company’s portal and track status
• Work with leadership to get contracts executed, upload final copies of contracts in the system, and maintain records
• Work cross-functionally with the procurement department to finalize vendors for marketing programs
• Create vendor purchase orders in the BQMS system
• Request inventory using the NERP system and work cross-functionally with the supply chain and demand fulfillment department to ensure they are shipped timely
• Gather inventory forecasts for mobile devices and accessories for programs during launches, and enter that data accurately into the GSCM system
• Serve as a mentor and a “go to” resource for contractors
• Prepare PowerPoint slides, Word documents and enter data on Excel templates, as needed
• Complete ad hoc requests as needed

Background/Experience Required:

• Bachelor’s degree required
• Minimum of 5 years of experience working in an administrative support role performing similar tasks, including processing invoices, is required
• Must demonstrate strong oral and written communications skills, as well as the ability to work cross-functionally with internal departments and external vendors
• Problem-solving skills are required
• Must demonstrate attention to detail and be able to proofread documents for accuracy
• as well as the ability to multi-task and stay organized while working in a fast paced environment
• Ability to work cross functionally with both internal departments and external vendors
• Experience creating purchase orders is preferred
• Proficiency in MS Office is required
• This role is required to work part of the week in the Plano TX office and work remotely for the remainder of the week

Necessary Skills and Attributes:

• Demonstrated ability to interact at all levels within customer's organizations. The ability to negotiate with and convince others, in a potentially adversarial environment, including customer leadership, directors and managers with opposing views to accept/approve plans, technical and project recommendations. The ability to plan, organize and prioritize multiple strategic programs and simultaneous performance objectives. The ability to write, read, interpret, explain and act based on a thorough understanding of technical documents, engineering materials and contracts or related documents. Ability to make professional sales and business presentations in writing, through email, reports, or orally, including complex business and technical matters to an audience of high technical skills, management and operational experience. Ability to support a cross-functional Client team to achieve customer contracted objectives and specific team goals within established time frames and requirements. Assist in and if needed direct the Client team in lab and field trials related to introduction of products sold to the customer.

Physical/Mental Demands:

• Work is generally performed in an office environment. Operate a computer keyboard and view a video display terminal between more than 50% of work time, including prolonged periods of time. Requires considerable work utilizing high visual acuity / detail, numeric / character distinction and moderate hand / finger dexterity. The movement and transportation of equipment, most of the time is under 25 pounds. Performs work under time schedules and stress which are normally periodic or cyclical, including time sensitive deadlines, intellectual challenges and project management deadlines. Machines, tools, equipment, and work aids include PC’s, printers, copiers, faxes and other equipment commonly associated with an office work area. May require working additional hours beyond normal schedule. Travel varies depending on position.

Top skills: Invoice Management, Analysis, Discipline