Administrative Assistant

Administrative Assistant

Hatalom Corporation is seeking a highly organized and friendly Administrative Assistant to serve as the welcoming face of our office. The primary responsibility of this role is to ensure smooth front desk operations, including greeting visitors, receiving deliveries, answering phones, and maintaining office and kitchen supplies. The ideal candidate will be a dependable, detail-oriented individual with strong communication skills and a commitment to creating a positive first impression for all guests and team members.

Key Responsibilities:

1. Front Desk Management
   • Serve as the first point of contact for visitors, clients, and vendors, providing a welcoming and professional presence.
   • Receive and direct deliveries, ensuring packages and mail are distributed efficiently.
   • Answer, screen, and forward incoming calls, taking messages as needed.
2. Office and Kitchen Supply Management
   • Monitor and maintain adequate levels of office and kitchen supplies.
   • Order supplies proactively and manage inventory to ensure continuous availability.
   • Coordinate with vendors for timely restocking and address any supply issues as they arise.
3. Administrative Support
   • Assist with event planning and setup.
   • Manage general office upkeep and cleanliness in common areas, especially in the reception and kitchen areas.
   • Support various departments with filing, data entry, and general administrative tasks as needed.
4. Customer Service
   • Provide excellent customer service to visitors and employees alike, handling inquiries with professionalism.
   • Coordinate guest needs, including security sign-in and directing them to the appropriate personnel.
5. Other Duties as Assigned
   • Provide additional administrative support as required, assisting with special projects or ad-hoc tasks to support office operations.

Qualifications:

• Experience: Previous experience in a receptionist or administrative role preferred, ideally in a corporate setting.
• Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Experience with office management software or phone systems is a plus.
• Communication: Strong written and verbal communication skills with a professional demeanor.
• Organizational Skills: Excellent multitasking abilities and attention to detail.
• Customer Service: Friendly, approachable, and service-oriented personality.
• Other: Ability to maintain confidentiality and demonstrate good judgment.

Location: Orlando, FL – relocation assistance is not available for this position.

Status of Position – In-office Full-time.

This document is not intended to cover or contain a comprehensive listing of all job-related activities, duties or responsibilities that are required of the employee. Due to the nature of the industry, job tasks may be changed as necessary to meet the needs of the customer.

Hatalom Corporation is an equal opportunity employer providing equal employment opportunities (EEO) to all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.