Benefits Coordinator / HMP Management, Inc.

Job Description

Position: Benefits Coordinator

Location: Hattiesburg Medical Park Management, Inc.

Equal Employment Opportunity Statement

HMP Management, Inc. is an equal opportunity employer and shall not discriminate against applicants or Employees for race, color, religion, age, sex, national origin, disability or any other reasons prohibited by Law.

Job Summary:

Serves as primary coordinator for Company’s (approx. 1000 employees) employee benefits (including group medical, dental, vision, & long-term disability coverage and 401(k) eligibility/enrollment; primarily responsible for enrollment/termination of employees’ benefits through payroll accounting system & benefits enrollment system (Employee Navigator) and annual coordination with insurance & 401(k) brokers during open enrollment periods; additional responsibilities include monitoring/managing monthly insurance carriers billing (including reinsurer claims submissions), calculating intercompany group insurance billing based on actual employee payroll census, supporting annual audit & compliance activities (Form 5500 audit/submission, 1095c filings, EEO-1 reporting, etc.), attending & supporting periodic meetings with benefit providers/carriers as needed, and educating/advertising to employee population regarding benefits offered. This role reports directly to Company controller and works heavily with Company payroll manager, AP clerk, & facility-specific business office staff/managers.

Requirements / Qualifications:

Minimum high school diploma or equivalency; previous experience in payroll / benefits position (> 1 year); previous experience with ERP or payroll application for small to medium sized businesses (SMBs) (i.e. Dynamics GP, etc.) (> 1 year); must have excellent email and telephone communication skills; must be able to multi-task with minimal supervision; must have basic skills with Microsoft Office suite tools (including Microsoft Excel) and file management.

Preferred Qualifications/ Experience:

Previous experience in benefits coordinator position with multi-location enterprise with 500 employees; previous experience with Dynamics GP (ERP system) or similar system; previous experience with Employee Navigator or similar; previous experience in healthcare and long-term care industries or similar.

Duties and Responsibilities:

• Enters employee enrollments & terminations into payroll accounting system (GP Dynamics) & benefits management site (Employee Navigator)
• Maintains filing paperwork/backup for enrollment & elections for specific entities
• Prepares/records AP billing & payments to 401(k) plan for each pay period
• Prepares AP intercompany billing invoices for group insurance plan premiums based on actual employee payroll census data
• Manages and monitors insurance carrier fees/premiums billings & reconciles to actual employee payroll census (including communicating billing errors with brokers/carriers as needed)
• Manages reinsurer claims process for self-insured group medical plan as needed (processing claims & paperwork alongside carrier reps/brokers)
• Coordinates & actively plans for annual/semi-annual benefit open enrollment including any advertising / educating at each facility in Company Plan
• Serves as the primary point of contact for annual Form 5500 ERISA 401(k) audit & submission process; includes answering audit requests & submitting required documentation/support
• Prepares & submits annual 1095c IRS filings
• Prepares & submits annual ‘EEO-1’ reports to EEOC
• Maintains & updates information regarding benefits package summary information including insurance rates & eligibility & COBRA benefits/rates
• Coordinates with COBRA eligible former employees & 3rd party COBRA administrator for COBRA enrollment/eligibility process
• Drafts and/or updates spreadsheets, letters, & emails using Microsoft Office tools (Excel, Word, Outlook) independently as part of normal job duties
• Maintains strict confidentiality of personnel matters, personal health information (PHI), and other proprietary information

Excellent Benefits:

Hattiesburg Medical Park Management, Inc. offers a comprehensive benefits package to our full time employees. It is our desire to demonstrate to our employees and their families that we value them through the offering of a benefits package that positively contributes to their quality of life. A summary of benefits offered includes:

Paid Time Off (PTO) including:

• Vacation pay
• Paid sick leave

Insurance benefits including:

• Group Health Insurance
• Dental Insurance
• Vision Insurance
• Long-Term Disability & Life Insurance

Other Benefits:

• Daily Pay – upon your request
• Direct deposit

Job Type: Full-time

Pay: From $16.50 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Hattiesburg, MS 39401 (Preferred)

Ability to Relocate:

• Hattiesburg, MS 39401: Relocate before starting work (Preferred)

Work Location: In person

Salary : $17