ACCOUNTS PAYABLE SPECIALIST

The Accounts Payable Specialist performs the day-to-day activities and transactions related to overall payable accounting administration. Under the direction of the Accounts Payable Manager, this role will serve as a back-up for critical payable department responsibilities, support current team and respond to internal and external inquiries.

Key Responsibilities:

• Accounts Maintenance and Invoicing:
  • Maintain current accounts and assist with invoicing and other accounts payable tasks.
  • Ensure adherence to standard accounting policies and procedures.

• Vendor Invoice Review:
  • Review vendor invoices for accuracy and confirm appropriate backup documentation before processing payments.
  • Assist the team with vendor payments, ensuring proper verifications and authorizations are gathered to meet account payment terms.

• Data Entry and ERP System Management:
  • Conform to standard procedures when entering data into the Spectrum ERP system.
  • Serve as a resource to vendors for accounts payable-related questions, payment status, or document requests.
  • Streamline communication processes to provide resolution.

• Audit Participation:
  • Participate in department audit projects, including research and data collection.
  • Research accounting records such as check registers, posting journals, trial balances, and other reports.

• ComData and Transactions Support:
  • Support ComData requests and transactions, updating the manager on progress as needed.
  • Arrange payment selections, print checks, and obtain appropriate signatures for final distribution.
  • Provide cash requirement reports requested by leadership promptly.
  • Facilitate petty cash disbursements, document transactions, and follow company guidelines.

• Communication and Collaboration:
  • Respond to accounts payable-related requests from branch locations, external customers, and collaborate with the accounting team as needed.
  • Serve as the first point of contact for communication with vendors regarding all aspects of the accounts payable function.
  • Complete various Ad-hoc AP projects as needed to support accounting operations.

• Process Optimization:
  • Collaborate with the manager to recommend ways to optimize and standardize AP processes and internal controls.

Salary:

$60,000 - $70,000 DOE

Work Environment:
This job mainly operates in an office setting using standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work setting:

• Office

Work Location:

• In person

Qualifications:

• Strong understanding of standard accounting policies and procedures.
• Proficiency with Spectrum ERP system or similar software.
• Excellent attention to detail and organizational skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Experience in accounts payable and managing vendor relationships is preferred.
• Leadership experience or potential to lead a team effectively.

Equal Employment Opportunity

HATZEL & BUEHLER provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HATZEL & BUEHLER complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. HATZEL & BUEHLER expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of HATZEL & BUEHLER’s employees to perform their job duties may result in discipline up to and including discharge.

• Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.