What are the responsibilities and job description for the Administrative Support Specialist position at Haugland Group LLC?

Haugland Group, a privately-owned Long Island, New York-based civil infrastructure and energy construction company has an immediate opportunity for an Administrative Assistant to join our team.

Haugland Group has an immediate need for an experienced administrative assistant with strong organizational and time-management skills to assist management in our fast-paced Inwood, NY office location. We are looking for a self-motivated individual, with the ability to adhere to direction.

At Haugland, we understand that pushing the boundaries of what has been done is essential to develop the infrastructure of tomorrow. The journey won’t be simple, but what gets us there is. At Haugland Group, Our Word is Our Way. We are leaders in building what’s next because we see the path to get there and we’re setting a new standard of exceptional along the way.

Let’s build together!

Key Functions

Set up quotes and jobs in the system
Maintenance of internal databases and filing systems
Order and maintain office operation supplies
Organize and report weekly payroll
Perform accounting / bookkeeping tasks
Enter AP invoices and allocate appropriately
Prepare weekly AP check run
Reconciliation of cash and credit card transactions
Oversee petty cash transactions
Create Monthly Customer Invoices and record associated AR payments
Receive, organize, and submit time sheets
Complete ad hoc projects when directed, and other duties as assigned

Desired Qualifications

2 years of relevant experience

Strong proficiency in Microsoft Office and standard computer applications

High level of accuracy and attention to detail

Display a high level of initiative, effort, and commitment towards completing assignments in a timely manner

Ability to identify problems; determine accuracy and relevance of information; use sound judgment to generate and evaluate alternatives, and make recommendations

Effective communication skills, interpersonal and organizational skills, and a strong work ethic

Why Haugland?

Compensation range for this role is $23-25 per hour

We offer an excellent benefits package including medical, prescription drug, dental, vision, Health Savings Account (HSA), short / long term disability and life Insurance

We offer a 401k with 5% employer match

Potential for annual performance-based raise

Paid Time off

Paid company observed holidays

Educational and professional advancement opportunities

Frequent company-sponsored events

Relaxed, friendly office

Fast paced, exciting environment

At Haugland Group, our benefits are designed to convey company culture and values which has employees at its forefront.

Haugland Group LLC and its operating divisions, affiliates, related entities, and subsidiaries (collectively, “the Company”) do not accept unsolicited resumes from search firms or employment agencies. Unsolicited referrals and resumes are considered property of the Company and therefore, the Company will not pay a fee for any placement resulting from the receipt of an unsolicited referral. Only upon the Company’s written request may prefer

vendors may be invited to refer talent for specific open positions. In these cases, a fully executed agreement with the Company must be in place and current.

We are an Equal Opportunity Employer (EOE AA M / F / Vet / Disability).

Salary : $23 - $25

Apply for this job

Receive alerts for other Administrative Support Specialist job openings

Administrative Support Specialist

What are the responsibilities and job description for the Administrative Support Specialist position at Haugland Group LLC?

What is the career path for a Administrative Support Specialist?

Job openings at Haugland Group LLC

Not the job you're looking for? Here are some other Administrative Support Specialist jobs in the New York, NY area that may be a better fit.

We don't have any other Administrative Support Specialist jobs in the New York, NY area right now.

AI Assistant is available now!