Operations Assistant

Hybrid

Agency :

Havas Formula Los Angeles

Job Description Summary :

Havas Formula, a national public relations and experiential marketing agency, is seeking an Operations Assistant in our El Segundo, CA office. The role provides top notch administrative and front office support and ensures the agency runs like a well-oiled machine. We take pride in the culture we've created and maintained and are seeking someone to join and support the wonderful talent we have here.

This is an in-person full-time role, Monday-Thursday, and remote on Friday, 8 am to 5 pm

Hourly Rate : $24.00, eligible for overtime

Job Description : Responsibilities

• Oversees office and responsible for day-to-day logistics.
• Manages incoming and outgoing mail and packages.
• Answers and directs all incoming phone calls
• Greets and assists guests and notifies appropriate staff of their arrival
• Manages all conference rooms, ensures they are well maintained and ready for clients
• Manages the office calendar and fixes scheduling conflicts
• Works with staff to upkeep and organize client incoming product.
• Ensures office and kitchen supplies are always stocked. Anticipates upcoming needs.
• Manages office events, including weekly breakfasts, happy hours, and monthly employee activities.
• Assists with the onboarding of new staff, desk set up, tour, etc.
• Assists with agency tools and subscriptions
• Ad-hoc tasks and projects within Operations, HR, and Accounting departments
• Administrative support to senior management as needed
• Contributes positively to the agency culture, atmosphere and values and exudes a positive outlook on the team
• Establishes professional and respectful employee relationships within the division and agency

Qualifications

Contract Type : Permanent

Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual's ability to perform their job.

Salary : $24