What are the responsibilities and job description for the Receptionist position at Haven Community Management?
Job Description
Job Description
Job description
We are a fast growing HOA Property Management company based in Colorado that offers its employees excellent benefits and the opportunity to work and train with a highly qualified group of industry professionals.
The Company : Haven Community Management services national clients and provides full-service support for a variety of homeowner association properties that includes : single-family homes, condominiums, townhomes, mixed-use properties, and master-planned developments.
We offer comprehensive benefits, generous paid time off including birthday and paid holidays, a flexible work schedule and a 401k retirement savings plan.
Our team believes in working hard, having fun, and making a difference!
Responsibilities
Answer and route all incoming phone calls.
Greet walk-in clients and contact appropriate staff.
Process incoming / outgoing mail, maintain postage meter and related supplies.
Email and file organization in Outlook.
Maintain access controls for restricted areas of communities.
Update interoffice communication lists and distribute, as needed.
Upload mailings into software system.
Special projects, as needed.
Requirements :
Minimum of one year experience as receptionist or administrative support in a professional office setting.
High school diploma or GED.
Notary certification preferred.
MS Office proficiency.
Adaptable and dependable with professional demeanor and solid attendance record.
Strong customer service and phone skills.
Self-starter and team player.
Ability to learn quickly and use available resources to research solutions.
Ability to work in a fast-paced environment, multi-task and pay attention to details.
Excellent written and verbal communication skills.
Strong organizational, problem solving and analytical skills.
Ability to manage workflow amid shifting priorities.
Willingness to learn company processes and procedures and use new software.
Ability to work independently, but with accountability to achieve end results.
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