What are the responsibilities and job description for the Assistant Business Manager position at Haverhill School District?
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HAVERHILL PUBLIC SCHOOLS
HAVERHILL, MASSACHUSETTS 01830
HAVERHILL PUBLIC SCHOOLS IS A DIVERSE ENVIRONMENT AND IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER. ALL QUALIFIED CANDIDATES WILL RECEIVE CONSIDERATION
ANNOUNCEMENT OF POSITION
ANTICIPATED OPENING
Title of Position: ASSISTANT BUSINESS MANAGER
Work Year: Twelve (12) months (non-unit)
Effective Date of Employment: July 1, 2025
Salary Range: $90,000 to $105,000
Salary is commensurate with education and experience
- Competitive Salary
- Eight GIC Health Plan Options
- Dental Insurance
- Flexible Spending Accounts
- Life Insurance Options
- Auto and Home Insurance Options
- Wellness Programs and Discounts
- Employee Assistance Programs
- Credit Union with Competitive Rates
- 403 (b) Retirement
- Vacation, Personal and Sick Days
Organizational Relationship
or Line of Authority: Responsible to the Superintendent and/or Business Manager and/or
his/her designee.
Performance Responsibilities:
- Assists the Business Manager on financial affairs for Haverhill Public Schools.
- Completes financial reports for federal and state grants to receive quarterly payments.
- Issues financial statement of state and federal grants to administrators of grants reviewing receipts, expenditures, and current and projected balances.
- Completes final financial reports for grants.
- Maintains files of all grant projects, requisitions, purchase orders, invoices, warrants, and any other related material for all accounts in accordance with state and federal regulations and established procedures.
- Provides accounting services and maintains records essential to the preparation, administration, supervision and control of the budget to include monitoring grants and monitor construction accounts.
- Supervises Accounts Payable process and procedures.
- Supervises Payroll processes and procedures.
- Assists in the preparation of the encumbrance accounting system.
- Prepares and oversees an encumbrance accounting system LEA, grants and revolving accounts.
- Assists the Business Manager in the processes and procedures of all budget management to meet city, state, federal and Massachusetts Department of Elementary and Secondary Education (DESE) requirements.
- Works with city departments and provides information as needed and/or requested.
- Reports to the Business Manager on accounting affairs of the School Department and recommends changes and improvements as needed.
- Assists in the closing of books for each fiscal year and reports closing figures to the City Auditor’s office.
- Assists in the budget planning and development, long-range financial planning, and the following implementation functions: computation of net school spending, accounting, payroll, purchasing, bid specifications and contracts.
- Completes all required local, state, and federal financial reports.
- Supervises all accounting operations and establishes and supervises a program of accounting to record in detail all money and credit transactions
- Administers a budget control system for the Haverhill School District.
- Assists in coordinating all financial transactions for School Construction Projects and files necessary documentation for reimbursement.
- Oversees student activity accounts, revolving accounts, donation accounts and any other account in the City treasury that are established for school department purposes.
- Confers with City Treasurer on all School Scholarship accounts.
- Assumes general duties as directed by the Superintendent and/or Business Manager and the policies of the Haverhill School Committee.
Qualifications:
- Licensed by the Department of Elementary and Secondary Education as a School Business Administrator – All Levels - Required
- Master’s in Business Administration - Preferred.
- Member of MASBO – Massachusetts Association of Schools Business Officials - Preferred
- Demonstrated experience with educational financial software (BudgetSense – Preferred).
- Minimum of 3-5 years experience in School Business Department
- Working knowledge of Department of Elementary and Secondary Education accounting requirements.
- Experience with and knowledge of Massachusetts Education Reform and MGL Chapter 30B as related to fiscal management preferred.
- Such alternatives to the above qualifications as the Superintendent of Schools may find appropriate and acceptable.
An Equal Opportunity Employer
The Haverhill Public Schools is an Equal Opportunity Employer and is in compliance with Federal regulations prohibiting discrimination in employment on the basis of race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, or disability.
Salary : $90,000 - $105,000
