What are the responsibilities and job description for the School Based BH Programs Coordinator position at Hawai'i Island Community Health Center?

Job Description

JOB TITLE :

School Based BH Programs Coordinator

FLSA STATUS : Non-Exempt

DEPARTMENT : School Based Health

SUPERVISED BY :

Director of School Based Health

POSITION FUNCTION SUMMARY

The HICHC School Based BH Program Coordinator has responsibilities in program development, management, and implementation. The BHPC also serves as a direct liaison between schools, community partners, and HICHC through community outreach, coalition development, and the creation of partnerships. The SBBHPC will work in collaboration with the Director of Behavioral Health and the Directror of School Based Health to deliver program outcomes under the direct supervision of the Director of the School Based Health. The SBBHPC will be responsible for organizing and overseeing the work of project staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES

This position may have various work assignments within HICHC. This description is intended to be generic in nature, and as such it does not detail all the duties and responsibilities of a particular job assignment. It is not intended to determine specific duties and responsibilities of any particular position,

and essential functions and overtime eligibility may vary based on the specific tasks assigned. Various duties, responsibilities and accountabilities may be assigned to an incumbent in this position depending

on the specific job assignment, and may include but not be limited to the following :

Program Management Duties :

Prepares proposals for various grants and funding sources in support and enhancement of HICHC’s mission and values, and current programming.

Develops, plans, implements, and manages multiple programs and initiatives related to School Based BH program initiatives.

Monitors the delivery of all contracted deliverables.

Sets program goals and objectives and ensures benchmarks are met.

Devises data collection methods and evaluation strategies; prepares and submits projects reports in a professional and timely manner.

Participates in the development and management of project and department budgeting.

Evaluates efforts for effectiveness and efficiency, as well as compliance with grant deliverables; identifies and addresses opportunities to improve performance.

Conducts regular meetings with program staff to plan and evaluate ongoing activities, monitor staff productivity and collaborate on program goals.

Prepares and gives presentations to garner program interest and support from various stakeholders.

Participates in the development and management of project and department budgeting.

Establishes initial and ongoing training for project staff to ensure fidelity of the assigned projects.

Clinical Duties :

Utilizes the patient navigation process with patients and families :

Engages, assesses, intervenes, develops person-centered care plans, and coordinates care with the patient’s treatment team

Provides brief counseling (i.e., motivational interviewing, behavioral activation, nicotine cessation, and problem-solving treatment)

Facilitates referrals for clinically indicated services outside of the organization (e.g., social services.

Provides crisis intervention when necessary.

Collaborates on School Health Campaigns.

Supervisory and Management Duties :

Plans and executes interagency collaboration.

Provides leadership, support and guidance to the program staff.

Delegates tasks and provides oversight to the activities of the program staff in the various program roles, ensures the team’s work is completed accurately, timely and in accordance with the organizations policies and procedures.

Coordinates frequently with the Director of School Based Health regarding program development, implementation, and metrics and oversight of program staff.

Support and improves program practice standards, policies, procedures, and resources.

Performs other duties as assigned by the Director of School Based Health which are consistent with the position and in compliance with HICHC policies and procedures.

POSITION SPECIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

High School Diploma or GED certificate required.

Minimum of 2 years of leadership experience is preferred.

Bachelor’s Degree in Human Services or Social Work or other related field strongly preferred. Four years of relevant experience can be substituted for the Bachelor’s degree.

Master’s degree in Human Service or related field is preferred; a one-year relevant experience in program management (in lieu of master’s degree : Bachelor’s degree and five years equivalent experience may be considered).

Knowledge, Skills and Abilities

Ability to work in a fast-paced environment with multiple competing priorities.

Ability to participate on an integrated team.

Ability to interact in a professional manner with colleagues, patients, students, program staff, and community partners and model teamwork and a positive attitude.

Ability to identify and resolve problems in a timely manner, gather and analyze information skillfully and utilize management appropriately.

Ability to inspire and motivate others to perform well and accept feedback from others.

Ability to demonstrate accuracy and thoroughness in tasks.

Ability to demonstrate sound, accurate and ethical judgement.

Ability to prioritize and plan out work activities, use time efficiently, anticipate needs and develop realistic action plans.

Ability to observe safety and security procedures and use equipment and materials properly.

Ability to remain open to others’ ideas and show respect.

Ability to adept au utilizing Microsoft Office 360 and ability to learn new skills in adjacent electronic documentations systems.

Familiarity with general office procedures, including scheduling, filing, and recordkeeping.

Promote organizational culture that embraces diversity as a core value.

Ability to use a multi-line telephone, computer, or fax / copier machine.

Ability to work on multiple tasks within established deadlines.

Ability to work independently while following the direction of supervisors and collaborating with the health team.

Language Skills :

Ability to read and interpret documents such as government regulations and guidelines, patient records,

operating and maintenance instructions, procedure manuals, etc.

Ability to write at a minimal level of competence, including internal reports and memoranda.

Ability to speak clearly, assertively and persuasively and demonstrate one-on-one and group presentation skills.

Ability to communicate with diverse groups of people to include staff and providers and clients.

Ability to edit written work for spelling, grammar, and present data effectively.

Sensitivity to the multicultural nature of the service area population and provide language translation services to patients as needed.

Personal Characteristics

Must be able to maintain complete confidentiality of medical records, patient interviews, and office memoranda. Personal characteristics to include : a team player, high integrity, communication and customer relations skills, regular work attendance, courteous and friendly, able to work well with diverse groups of people, and gain and maintain respect of others, both inside and outside HICHC.

Confidential and Sensitive Information

Because the employee has access to personal and professional data regarding individual employees and their families, personal data regarding individual patients and the families, and / or sensitive company financial data, an essential job result is the maintenance of a high level of confidentiality of the information processed by the employee. Violation of this confidence may result in disciplinary action, up to and including termination of employment.

PHYSICAL CHARACTERISTICS / WORKING CONDITIONS

General Remarks : The work environments described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential tasks and functions.

Environment : Work is mostly inside, in classroom settings or in other offices. Normal office worker safety precautions and practices are required. The noise level in the work environment is usually low to moderate. There are no known environmental hazards on the premises. Incumbent will also be involved in various health fairs and other activities that may take place outside. Incumbent may be exposed to patients' conditions and some-unpleasant sights, smells and contagious diseases including virus, disease and infection from patients and specimens in working environment. All employees are offered the opportunity to receive the Hepatitis B vaccination series.

Equipment Use : Telephone system and office equipment including but not limited to computer, printer, facsimile machine, copier, mobile device, and general office supplies.

Mental Demands : Duties require attention to detail, alertness, problem solving, tolerance to stress and exercising sound judgement. Good stress reduction and management skills are essential.

Work Hours : Eight- or Ten-hour work days. Incumbent will be scheduled based on operational need (rotate shifts, standby, on call).

REMARKS

The foregoing position description is not all-inclusive of the duties that may be assigned to the employee. To ensure maximum flexibility and efficiency and to encourage cross training, employees will be assigned additional duties as deemed necessary or desirable by HICHC.

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