Departmental Contracts Spclt, Prof Wkr III, Prof Trainee II, I - Project Control Section

Description

The authorized level of the position is Departmental Contracts Specialist. Applications are being accepted down to the Professional Trainee I in the event of recruiting difficulties.

Salary Range: Compensation adjustments shall be made in accordance with the applicable established collective bargaining agreement, policy and procedure, or executive order.

Departmental Contracts Specialist, SR-22: $5,258.00 - $6,399.00 per month

Professional Worker III, SR-20: $4,858.00 - $5,918.00 per month

Professional Trainee II, SR-18: $4,495.00 - $5,472.00 per month

Professional Trainee I , SR-16: $4,155.00 - $5,055.00 per month

Examples of Duties

• Reviews and analyzes contracts and associated documents for compliance and consistency with applicable State laws, rules, regulations, policies and other requirements.
• Recommends and prepares needed revisions to contracts and guides program personnel in making such changes.
• Conducts research and develops special contracts for the Director's Office and/or the Administrative Services Office.
• Coordinates and monitors the various steps and processes necessary for the development and execution of contracts with program staff, the Administrative Services Office, the Director's Office, the Attorney General's Office, the Department of Accounting and General Services and contractors.
• Serves as departmental liaison with the Attorney General's Office regarding contracts.
• Provides research services, advice and technical assistance to program staff on contractual matters.
• Trains program staff involved in preparing, negotiating or managing contracts regarding proper procedures.
• Provides assistance in developing grant proposals and associated documents.
• Monitors grants to assure that all financial and other reports are prepared and submitted in a timely manner.
• Assists in reviewing and evaluating request for changes in contractual provisions, extension of time and similar matters arising subsequent to contract execution.
• Conducts investigation into these matters as necessary.
• Keeps abreast of latest changes and developments in contract laws, legal opinions and other pertinent practices.
• Prepares correspondence and reports.
  
  

Minimum Qualifications

Basic Education/Experience Requirement: Graduation from an accredited four- year college or university with a Bachelor's degree. Excess work experience as described under General or Specialized Experience below or any other progressively responsible administrative, professional or analytical work experience which provided knowledge, skills and abilities comparable to those required in four years of successful study while completing a college or university curriculum leading to a baccalaureate degree may be substituted on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge, skills and abilities.

The education or experience background must also demonstrate the ability to write clearly and comprehensively reports and other documents; read and interpret complex written material; and solve complex problems logically and systematically.

Experience Requirement: Except for the substitutions provided for elsewhere in this specification, applicants must have had progressively responsible experience of the kind, quality and in the amounts shown below.

General Experience: None for Professional Trainee I; six (6) months for Professional Trainee II level; and for the Professional Worker III and Departmental Contracts Specialist levels, one and one-half (1-1/2) years of progressively responsible professional or other responsible analytical work which involved gathering, evaluating and analyzing facts and other pertinent information required to resolve problems and/or to determine and recommend appropriate courses of action. Such experience must have demonstrated the ability to elicit information orally and in writing, apply problem-solving methods and techniques, identify alternatives, use judgment in determining appropriate alternatives, and prepare clear and concise written reports and recommendations for action.

Specialized Experience: For the Departmental and Contracts Specialist level, one (1) year of professional or other responsible work experience which included substantial and significant involvement in contract development and/or processing. Such experience must have included responsibility for reviewing and analyzing contracts for conformance with rules, regulations, policies, format and related requirements; recommending approval/disapproval of contracts and assisting program personnel in the development and processing of contracts.

Substitutions Allowed:

• Satisfactory completion of all academic requirements for a master's degree from an accredited college or university may be substituted for one (1) year of the required General Experience.
• Satisfactory completion of all academic requirements for a degree in law from an accredited school of law may be substituted for all of the required General and Specialized Experience.
• Excess Specialized Experience may be substituted for the General Experience on a year-for-year basis.
  
  

Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered.

Supplemental Information

Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable.

Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.

Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below:

• A copy of the applicant’s TA History Report or equivalent system-generated report;
• A signed letter from the applicant’s supervisor that includes the applicant’s name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or,
• Copies of the applicant’s signed SF-10 Forms.
  
  

Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education.

Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.

Equal Opportunity

The Hawaii State Department of Education does not discriminate in its educational policies, programs, and activities on the basis of sex, race, color, religion, national origin, age, and disability in accordance with Title IX of the Education Amendments of 1972, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Age Discrimination Act of 1975, and Americans with Disabilities Act of 1991. The Department does not discriminate in its employment policies, programs, and activities on the basis of sexual orientation, arrest and court record, and National Guard participation, as well as on the basis of sex, race, color, religion, national origin, age, and disability, in accordance with Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act of 1967, Americans with Disabilities Act of 1991, Equal Pay Act of 1963, and Chapter 378, Part I, Hawaii Revised Statutes.

Payday

New employees can expect their first paycheck within the first 3 pay periods of their start date. Payday is on the 5th and 20th (or previous business day) of every month.

12-month civil service and SSP employees enjoy a range of competitive benefits:

• Holidays: You may be eligible for 13 paid holidays each year; 14 holidays during an election year.
• Vacation: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year.
• Sick Leave: Employees of Bargaining Units 1, 2, 3, 4, 9, 10 and 13 earn 21 days per year. Accumulated (unused) credits may be used toward computing retirement benefits.
• Health Insurance: If eligible, the State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Adult Dental Plan.
• Group Life Insurance: The State provides a free life insurance policy for employees and retirees.
• Premium Conversion Plan: Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
• Flexible Spending Accounts: Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
• Retirement Plan: The State contributes to a retirement plan for eligible employees. Generally, employees with at least 10 years of credited service and who have reached 62 years of age or have 30 years of credited service and are 55 years old may retire and receive benefits.
• Tax Shelter Annuity (TSA): If eligible, Department employees are able to participate in a tax shelter annuity program. The TSA plan allows eligible employees to contribute pre-tax dollars to an employee-selected investment service provider authorized to provide TSA products.
• Deferred Compensation: The State offers employees a tax deferred (sheltered) retirement investment program. This program is an opportunity to build a retirement nest egg through voluntary payroll deductions. Several investment options are available.
• Temporary Disability Insurance: Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.
• Social Security: As an employer, the State also contributes to an employee's social security account.
• Workers' Compensation: If an employee is injured while on the job, benefits covering medical expenses and partial wage support may be available through workers' compensation.
• Union & Collective Bargaining: Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee's job is excluded from collective bargaining.
  
  

The above is intended as a general summary of the benefits offered and is subject to change. This does not constitute a contract or binding agreement. Benefits vary by type of employment appointment and collective bargaining agreements.

01

EDUCATION REQUIREMENT:

Choose all that apply. Be sure that your educational background is included in the Education section of your application. To be credited, you must submit official transcripts and/or copy of your degree(s).

• I have a Bachelor degree from an accredited four-year college or university.
• I have a Master degree from an accredited college or university.
• I have a Juris Doctorate from an accredited school of law.
• I do not have any of the above.
  
  

02

GENERAL EXPERIENCE REQUIREMENT:

List all positions you held that you feel meets this requirement. Include the following:

• Job title;
• Employer Name;
• Supervisor's Name and Title;
• Dates of employment (from and to, month and year);
• Average hours you worked per week;
• A description of the organization, its primary function/goal; and,
• The department you worked for, services it provided (be specific), and to whom (clientele).
  
  

Failure to provide all information will result in your application being rejected for being incomplete. If you do not have any General Experience, type "None" in the space provided.

03

GENERAL EXPERIENCE REQUIREMENT:

Describe your primary duties for each position listed above (separately). Include the specific tasks you performed, responsibilities you held, types of complex problems you were required to resolve, problem-solving techniques you used, types of reports you prepared, types of recommendations you made in your reports, and how your reports were used and by whom. Please be as detailed and thorough as possible, giving specific examples that clearly show how you meet the General Experience Requirement.

04

SPECIALIZED EXPERIENCE REQUIREMENT:

List all positions you held that you feel meets this requirement. Include the following:

• Job title;
• Employer Name;
• Supervisor's Name and Title;
• Dates of employment (from and to, month and year);
• Average hours you worked per week;
• A description of the organization, its primary function/goal; and,
• The department you worked for, services it provided (be specific), and to whom (clientele).
  
  

Failure to provide all information will result in your application being rejected for being incomplete.

If you do not have any Specialized Experience, type "None" in the space provided.

05

SPECIALIZED EXPERIENCE REQUIREMENT:

Describe your involvement in reviewing and analyzing contracts for conformance with rules, regulations, policies, format, and related requirements, for each position held (separately). Include a description of the types of contracts you worked with, and the specific standards you applied to determine if a contract was in conformance.

Be sure to give specific examples that clearly show how you meet the Specialized Experience Requirement. Also add how many hours per week, on average, you spend on contract development or processing (i.e., reviewing contracts, drafting contracts, etc.) for each position (separately).

If you do not have any Specialized Experience, type "None" in the space provided.

06

SPECIALIZED EXPERIENCE REQUIREMENT:

Describe your involvement in recommending approval or disapproval of contracts, for each position held (separately).

Include an outline of your role in the contract approval process, to whom your recommendations were made, and the average hours per week you were called upon to make these types of recommendations.

If you do not have any Specialized Experience, type "None" in the space provided.

07

SPECIALIZED EXPERIENCE REQUIREMENT:

Describe your involvement in assisting program personnel in the development, management, and processing of contracts, for each position held (separately). Include the type of assistance you provide, who receives this assistance, and how often you provide this assistance. Also describe how your work demonstrated knowledge of the principles and practices that are related to contract development.

Remember to give specific examples that clearly show how you meet the Specialized Experience Requirement.

If you do not have any Specialized Experience, type "None" in the space provided.

08

TRANSCRIPTS, CERTIFICATIONS, AND OTHER VERIFYING DOCUMENTS:

Official or copies of official transcripts, certifications (front and back), and other verifying documents must be received in our office within ten (10) calendar days from the date of your application.

If these documents are NOT received by the deadline, your application may be rejected.

• I understand, and will submit the required documents to CSSP Recruitment within ten (10) calendar days.
• I understand, but I will not submit the required information. I understand that my application may be rejected.
• I have previously submitted my verifying documents for another recruitment.
  
  

Required Question