Procurement and Specifications Specialist - SR-22

Salary : $63,096.00 - $73,836.00 Annually

Location : Future vacancies with immediate vacancy in Hilo, HI

Job Type : Permanent & Temporary Positions

Job Number : 2024-00169

Department : Finance

Division : Purchasing

Opening Date : 08 / 18 / 2024

Closing Date : Continuous

Duties Summary

Independently performs the full range and variety of work in the area of purchasing and specifications development including the regular assignment of highly technical and complex purchases; formulates proposals, specifications, and contracts; researches and prepares appropriate specifications, determines best bid in a fair and equitable manner in accordance with the requirements of the state procurement code; recommends award; and performs other related duties as required.

There is one (1) immediate permanent full-time vacancy with the Department of Finance - Purchasing Division in Hilo.

Appointment may be made at any rate within the salary range advertised above at which appropriate qualified applicants can be recruited. Starting salary will be based on the qualifications of the person selected.)

The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

Examples of Duties

• Conducts complex and difficult purchases the majority of time.
• Discusses requirements, specifications, and alternatives with users and potential vendors.
• Conducts intensive studies of products, services, materials, or supplies with regard to uses and features.
• Determines whether functional performance can be achieved at lower cost by simplifying, modifying, and substituting the item.
• Consolidates requirements from various agencies into standardized items for competitive bids.
• Formulates proposals, specifications, and contracts for all methods of source selection, including formally advertised invitation for Bids (IFBs) and Request for Proposals (RFPs), and for professional services, sole source, and small purchases.
• Determines fair and equitable method of evaluating bids.
• Determines the type of specification most appropriate for each purchasing requirement.
• Incorporates special, highly technical or unusual requirements regarding bidder qualifications.
• Determines acceptability of bids, identifies lowest responsible bidder, and coordinates award with using agency.
• Administers contract amendments and change orders.
• Resolves contract administration problems.
• Prepares correspondence and reports.
• Provides information regarding purchasing statutes, policies, and procedures.
• Assists in the development of purchasing procedures.
• Conducts training for staff and other departmental personnel in procurement procedures as necessary.
• Performs other related duties as assigned.

Minimum Qualification Requirements

Training and Experience :

A combination of education and experience substantially equivalent to :

Examination : All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application.

Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.

Attach all required documentation (e.g. official transcript, professional license(s) / certification(s), DD-214, etc.) at the time of submitting your application.

Note : In-person interviews and / or further testing in Hawai'i County may be required at the discretion of the hiring department / agency. If in-person interviews and / or further testing are required, applicants who are referred to the hiring department / agency must be available to participate in person and at their own expense at that phase of the selection process.

Knowledge of : Purpose and format of commodity, services, and purchasing specifications, principles and practices used in government purchasing, and pertinent laws, ordinances, rules, policies, and procedures, research and statistical methods and techniques, various bid evaluation methods, market conditions and trends of assigned commodities and services, sources of supply and information for a wide variety of commodities and services, and report writing.

Ability to : Draft technical and complex specifications, review and revise commodity, services, and purchasing specifications to achieve intended purpose at lower cost, analyze and determine appropriateness of bids, interpret laws, ordinances, and policies related to governmental purchasing, establish and maintain good working relationships with vendors, technical consultants, and operating agencies, prepare clear and concise written reports, and develop purchasing policies, procedures, and guidelines.

Physical Requirements : Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping : Light

Benefits of County employment : The County of Hawai'i offers a competitive compensation package. Your total compensation is comprised of your salary and a generous range of valuable benefits, subject to eligibility requirements.

All benefits are subject to eligibility requirements and change due to legislative actions and / or changes negotiated through collective bargaining. Please check out the benefits tab for additional information.

Supplemental Information

Please scan and attach these supporting documents to your on-line application, if required :

Veterans applying for veteran's preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application.

PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME

ELECTRONIC NOTIFICATION TO APPLICANTS :

Please ensure that the email address and mobile phone number you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails and text messages or fail to check your email box or NEOGOV account INBOX in a timely manner. Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you. This is a new feature created by our vendor, NEOGOV.

Please add to your contact list. Open your NEOGOV account using your user name and password. In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you. The notices will appear here in the INBOX even in the event you don't receive it on your cell phone, computer, or other electronic device. This is the best way to check and view all notices sent to you.

You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted.

Benefits of County employment : The County of Hawai'i offers a competitive compensation package. Your total compensation is comprised of your salary and a generous range of valuable benefits, subject to eligibility requirements.

Medical Plan (HMO or PPO)

These benefits are administered by the Hawaii Employer-Union Health Benefits Trust Fund. For more information about current employee contribution rates and plans see the EUTF website ().

All benefits are subject to eligibility requirements and to legislative and / or changes negotiated through collective bargaining.

REQUIRED SUPPLEMENTAL QUESTIONS. The information provided to these Supplemental Questions may be used in combination with your application to determine whether you meet the minimum qualification requirements and / or your final score. Failure to provide detailed and complete information may result in your application being rejected or you receiving a lower score. Please do not submit a resume in place of completing the Supplemental Questions. Any information you submit may be verified.

When applying for this position, I understand that I must thoroughly complete the Education and Work Experience Sections of my application and the Supplemental Questions. This includes a detailed description of each position that I feel qualifies me for the job I am seeking.

I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected or my receiving a lower examination score. I also understand that I may not submit resumes in lieu of filling out the application or answering the Supplemental Questions. However, I may attach a resume to the application to provide additional information.

Applicants must meet all the requirements for the position they are seeking as of the closing date of the recruitment, unless otherwise specified. Your possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position. It is essential that you describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.

Note : Calculation of experience is based on full-time, 40-hour work weeks. Part-time experience must be pro-rated. Example : Twelve months of experience at 20 hours per week is equivalent to six months of experience. In addition, hours worked in excess of 40 hours per week, per work experience, will not be credited. Example : Twelve months of experience at 60 hours per week is equivalent to one year, not one and one-half years.

Did you graduate from an accredited college or university with a baccalaureate degree in business or public administration, marketing, economics, or a related field?

Did you attach your official college transcript?

Do you have two and one-half (2 1 / 2) years of technical experience in purchasing and standards and specifications development activities?

If you answered "Yes" to question #5, please describe where you gained your work experience. Treat each change in employer or position separately. Include the following information :

A. Employer's name

B. Your job title

C. Employment dates (from month / day / year to month / day / year)

D. Hours worked per week

E. Describe your technical experience in purchasing.

F. The percentage of time spent performing purchasing work.

G. Describe your technical experience in standards and specifications development.

H. The percentage of time spent on standards and specifications development activities.

If you have no technical work experience in purchasing and standards and specifications development, enter N / A.

Be specific and complete ALL questions for ALL experience you are claiming. The following are unacceptable responses :

Required Question

Salary : $63,096 - $73,836