Senior Account Clerk - SR-13

Salary : $45,216.00 Annually

Location : Future vacancies with immediate vacancies in Hilo, HI

Job Type : Permanent & Temporary Positions

Job Number : 2025-00024

Department : Various

Opening Date : 02 / 23 / 2025

Closing Date : 3 / 4 / 2025 12 : 04 PM Hawaii

Duties Summary

Oversees, sets up, and maintains all accounting records for a major section of a department's accounting system; performs or supervises the review, posting, revision, and summarization of fiscal records and statements; compiles data and prepares reports; and performs other related duties as assigned.

There are two (2) immediate permanent full-time vacancies with the Hawai'i Fire Department - Administration Division in Hilo.

The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

Examples of Duties

• Plans, coordinates, and assigns the work required in compiling, reviewing, recording, and reconciling financial transactions for a major section of a department's accounting system; sets up and supervises the maintenance of accounting files and records.
• Sets up, verifies, posts to, balances, maintains, and reconciles paper and electronic journals, ledgers, appropriation allotments, invoice registers, individual accounts, P-card purchases, and other subsidiary records.
• Classifies and codes expenditures or revenues, determining appropriate accounts to be charged; posts to budgetary accounts.
• Purchases supplies, materials, equipment, and / or services in accordance with applicable County purchasing and procurement rules; refers to manuals, catalogs, and other sources for detailed specifications; prepares, processes, and enters requisitions, purchase orders, and invoices into the financial resource enterprise system utilizing proper queues and accounts.
• Checks vouchers, invoices, purchase orders, and other data for conformance with standards and accuracy of extensions and computations; distributes charges to proper accounts.
• Receives, receipts, and deposits cash collections; maintains appropriate records.
• Takes trial balances; reconciles balances; and prepares reports.
• Compiles and analyzes receipts, expenditures, and other fiscal data; prepares financial and statistical reports for use in budget preparation, annual reports, cost data progress reports, etc.
• Writes narrative statements to accompany tables and statistical materials.
• Supervises, and / or reviews, audits, and processes timesheets and related leave and payroll documents; ensures compliance to rules, laws, and collective bargaining provisions; enters timesheet information into electronic payroll system; audits payroll reports to ensure accuracy of input, maintains personnel records, including leave balances, temporary assignments, etc.
• Records labor time or equipment rental fees for various jobs.
• Prepares and processes various payroll deduction and withholding forms.
• Prepares and processes contracts for approval; monitors provisions of contracts.
• Assists with grant management; monitors expenditures and reimbursements; determines appropriateness of purchases; prepares required reports.
• Assigns, trains, and reviews the work of others engaged in maintaining account records and / or processing payroll; monitors or supervises the maintenance of inventory control records.
• Drafts operational guides, forms and other materials requiring specific knowledge of methods, procedures, policies or other information; assists in implementation process.
• Responds to basic inquiries from public, customers, vendors, and / or employees in accordance with prescribed procedures regarding specific accounts or other related information.
• Operates standard office machines including calculators, scanners, copiers, and electronic computer equipment and peripherals, adding machines and typewriters.
• Performs other related duties as assigned.

Minimum Qualification Requirements

Training and Experience :

A combination of education and experience substantially equivalent to :

Substitution of education for required experience : An Associates degree or higher from an accredited college or university in Accounting, Business Administration or a related field may be substituted for two (2) years of account recordkeeping work that involved the preparation, review, and processing of accounts payables, accounts receivables, and / or employee payroll. (Scan and attach a copy of your official college transcript to be credited for the substitution of experience).

Examination : All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application.

Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.

Attach all required documentation (e.g. official transcript, professional license(s) / certification(s), DD-214, etc.) at the time of submitting your application.

Note : In-person interviews and / or further testing in Hawai'i County may be required at the discretion of the hiring department / agency. If in-person interviews and / or further testing are required, applicants who are referred to the hiring department / agency must be available to participate in person and at their own expense at that phase of the selection process.

Benefits of County employment : The County of Hawai'i offers a competitive compensation package. Your total compensation is comprised of your salary and a generous range of valuable benefits, subject to eligibility requirements.

All benefits are subject to eligibility requirements and change due to legislative actions and / or changes negotiated through collective bargaining. Please check out the benefits tab for additional information.

Supplemental Information

Please scan and attach these supporting documents to your on-line application, if required :

Veterans applying for veteran's preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application.

ELECTRONIC NOTIFICATION TO APPLICANTS :

Please ensure that the email address and mobile phone number you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails and text messages or fail to check your email box or NEOGOV account INBOX in a timely manner. Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you. This is a new feature created by our vendor, NEOGOV.

Please add info@governmentjobs.com to your contact list. Open your NEOGOV account using your user name and password. In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you. The notices will appear here in the INBOX even in the event you don't receive it on your cell phone, computer, or other electronic device. This is the best way to check and view all notices sent to you.

You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted.

Benefits of County employment : The County of Hawai'i offers a competitive compensation package. Your total compensation is comprised of your salary and a generous range of valuable benefits, subject to eligibility requirements.

Medical Plan (HMO or PPO)

These benefits are administered by the Hawaii Employer-Union Health Benefits Trust Fund. For more information about current employee contribution rates and plans see the EUTF website ().

All benefits are subject to eligibility requirements and to legislative and / or changes negotiated through collective bargaining.

REQUIRED SUPPLEMENTAL QUESTIONS. The information provided to these Supplemental Questions may be used in combination with your application to determine whether you meet the minimum qualification requirements and / or your final score. Failure to provide detailed and complete information may result in your application being rejected or you receiving a lower score. Please do not submit a resume in place of completing the Supplemental Questions. Any information you submit may be verified.

When applying for this position, I understand that I must thoroughly complete the Education and Work Experience Sections of my application and the Supplemental Questions. This includes a detailed description of each position that I feel qualifies me for the job I am seeking.

I have read the above statement and understand that failure to provide sufficient detailed information may result in my application being rejected or my receiving a lower examination score. I also understand that I may not submit resumes in lieu of filling out the application or answering the Supplemental Questions. However, I may attach a resume to the application to provide additional information.

Applicants must meet all the requirements for the position they are seeking as of the closing date of the recruitment, unless otherwise specified. Your possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position. It is essential that you describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.

Note : Calculation of experience is based on full-time, 40-hour work weeks. Part-time experience must be pro-rated. Example : Twelve months of experience at 20 hours per week is equivalent to six months of experience. In addition, hours worked in excess of 40 hours per week, per work experience, will not be credited. Example : Twelve months of experience at 60 hours per week is equivalent to one year, not one and one-half years.

Do you have a high school diploma or equivalent (GED or HiSET)?

Do you have three (3) years of account recordkeeping work that involved the preparation, review, and processing of accounts payables, accounts receivables, and / or employee payroll, and the compilation and preparation of fiscal reports?

If you answered "Yes" to question #4, please describe your account recordkeeping work experience. Treat each change in employer or position separately. Include the following information :

A. Employer's name

B. Your job title

C. Employment dates (from month / day / year to month / day / year)

D. Hours worked per week

E. Describe your account recordkeeping duties in the preparation, review, and processing of :

F. Describe your duties in the compilation and preparation of fiscal reports. Include the kinds and reasons for the fiscal reports you compiled and prepared.

G. The percentage of time you spent performing account recordkeeping work.

If you answered "No," enter N / A.

Be specific and complete ALL questions for ALL experience you are claiming. The following are unacceptable responses :

Do you have a valid State of Hawai`i driver's license (Class 3) or any other valid comparable driver's license at the time of filing? (Note : You will be required to submit your valid driver's license at time of hire, if the position requires a valid drivers license.)

Required Question

Salary : $45,216