What are the responsibilities and job description for the Court Administrator I - Kapolei, Oahu position at Hawaii DOT?
Salary : $5,918.00 Monthly
Location : Kapolei
Job Type : Various
Job Number : 25-036KS
Department : 1st Circuit
Opening Date : 02 / 09 / 2025
Closing Date : Continuous
Position Specific Description
Recruitment Number 25-036KS , Court Administrator I, SR-24, Waianae District Court (Located in Kapolei), Oahu.
Summary of Duties
Plans, directs, controls and coordinates the court support functions of an organizational segment; participates in the development, evaluation, implementation and modification of new policies, procedures, work methods and programs, and recommends and / or makes changes as necessary; attends to administrative housekeeping matters; and performs other duties as required.
Minimum Qualification Requirements
Education Requirement : Graduation from an accredited (4) year college or university with a bachelor's degree.
Excess work experience as described under Specialized Experience below, or any other responsible administrative, professional or analytical work experience which provided knowledge and abilities comparable to those acquired in four (4) years of successful study while completing a college or university curriculum leading to a bachelor's degree may be substituted on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge of comparable knowledge and abilities.
The education or experience background must also demonstrate the ability to write clear and comprehensive reports and other documents; read and interpret complex material; and solve complex problems logically and systematically.
Specialized Experience : Three (3)years of progressively responsible professional, administrative, technical work experience in one or a combination of the following areas. Clerical work experience is non-qualifying :
1. In a court or legal setting, responsibility for supervising or overseeing the operational activities of a unit or section whose primary function is the preparation and / or processing of legal documents. Such experience must have included : (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; (5) training and developing new employees; and (6) disciplining them when necessary. Examples of legal setting are : Office of the Prosecutor, Public Defender, Department of the Attorney General, legal department in a financial institution or trust company, private attorney's office.
2. Independently performing professional work involving written analysis, evaluation and recommendations for problem resolution in a court or legal setting, or those social work or administrative programs of the courts.
For purposes of this section, non-supervisory and supervisory work experience performing and / or supervising general clerical in not qualifying.
Staff Specialist OR Supervisory Experience : Six (6) months of experience in one of the following areas :
A. Staff Specialist Experience :
Work in a criminal justice system which included the development and / or modification of an institutional program, and / or work in a criminal justice system which included program development; evaluation and the development of new and revised procedures; and advisory services to management in the overall aspects of program development and evaluation.
B. Supervisory Experience :
Experience which included : (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; (5) training and developing of new employees; and (6) disciplining them when necessary.
The required years of Supervisory Experience is separate from meeting the Specialized Experience requirement under #1 above.
Administrative Experience : For the Court Administrator I level, administrative aptitude rather than actual administrative experience is accepted. Administrative aptitude will be considered to have been met for this level when there is strong evidence of the necessary administrative aptitudes and abilities. Such evidence may be in the form of success in regular or special assignments or projects which involve administrative problems (e.g., planning, organizing, promoting and directing a program providing staff advice and assistance); interest in management demonstrated by the performance of work assignments in a manner which clearly indicates awareness of problems and the ability to solve them; completion of educational or training courses in the areas of management accompanied by the application of principles, which were learned, to work assignments; management's observation and evaluation of the applicant's leadership and managerial capabilities; success in trial assignments to managerial and / or administrative tasks.
Substitution of Education for Specialized Experience :
A. A Master's degree in business, public administration or criminal justice administration or a closely related field may be substituted for one (1) year of Specialized Experience.
B. Graduation from an accredited school of law may be substituted for one (1) year of Specialized Experience.
Supplemental Information
Any additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address : Hawai`i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai`i 96813.
Education : If you are using education as a substitution for experience, you must submit a copy of your transcript(s) or diploma(s) at the time of application. If you are selected for a position, we will request an official transcript (not a copy) at a later date. The official transcript must indicate completion of the training and / or the awarding of the appropriate degree.
for other important information about the Merit or Civil Service System, Citizenship and Residency requirements, Accommodations, Veterans Preference, Examination process, Administrative Review, and more.
Civil service employees are eligible for a range of benefits, including, but not limited to, the following :
- 13 paid holidays each year, and 14 during election years
- 21 vacation leave days per year
- 21 sick leave days per year
- Reasonable time off with pay for jury or witness duty, death in the family, for certain military duty, and for donating to the Blood Bank
- Employer contribution to premiums for enrollment in the state sponsored medical, drug, vision, and adult dental plans
- Free life insurance policy for employees and retirees
- Deferred compensation retirement savings plan
- State retirement plan for eligible employees
CLICK HERE FOR A LIST OF EMPLOYEE BENEFITS AND OTHER RELATED INFORMATION
The above benefits are subject to modification or termination due to changes in statutes, collective bargaining provisions, and / or policies, etc. This summary does not constitute a legal document or contract. Benefits may vary by type of employment and employment conditions.
Bachelor's Degree : This position requires a Bachelor's Degree from an accredited college or university. Which of the following statements best describes your college education? (I understand I must submit copies of my official transcripts to receive credit for education.)
Specialized Experience Requirement : You must have at least three (3) years of progressively responsible professional, administrative, technical work experience in one or a combination of the following areas. Clerical work experience is non-qualifying :
1. In a court or legal setting, responsibility for supervising or overseeing the operational activities of a unit or section whose primary function is the preparation and / or processing of legal documents. Such experience must have included : (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; and (5) training and developing new employees.
Examples of legal setting are : Office of the Prosecutor, Public Defender, Department of the Attorney General, legal department in a financial institution or trust company, private attorney's office.
2. Independently performing professional work involving written analysis, evaluation and recommendations for problem resolution in a court or legal setting, or those social work or administrative programs of the courts.
Examples of this type of professional work include court operations specialist, program specialist, social worker; or data processing systems analyst, program budget analyst, program evaluation analyst, personnel management specialist, planner, etc., with professional work experience in the court system).
Please describe your work experience which shows you meet this requirement. In your description, be sure to include :
A. Name of Employer
B. Official Job Title
C. Dates of Employment (from month / year to month / year)
D. Average number of hours worked per week
E. A detailed description of the job duties you performed which provided you specialized experience as described above.
If you do not have such experience, write "None" in the space below.
Staff Specialist OR Supervisory Experience Requirement : You must have at least six (6) months of experience in one of the following areas :
A. Staff Specialist Experience : Work in a criminal justice system which included the development and / or modification of an institutional program, and / or work in a criminal justice system which included program development; evaluation and the development of new and revised procedures; and advisory services to management in the overall aspects of program development and evaluation.
B. Supervisory Experience : Experience which included : (1) planning and directing the work of others; (2) assigning and reviewing their work; (3) advising them on difficult problem areas; (4) timing and scheduling their work; (5) training and developing of new employees; and (6) disciplining them when necessary.
Please describe your work experience which shows you meet this requirement. In your description, be sure to include :
A. Name of Employer
B. Official Job Title
C. Dates of Employment (from month / year to month / year)
D. Average number of hours worked per week
E. A detailed description of the job duties you performed which provided you staff specialist or supervisory experience as described above.
If you do not have such experience, write "None" in the space below.
IMPORTANT NOTE : Before submitting your application, be sure to review your application for completeness and accuracy. Your examination score will be based on the information you have provided on your application and this supplemental questionnaire. Failure to provide sufficient detailed information may result in your application being rejected or receiving a lower score. Therefore, it is important that you provide the name of your employer, your official job title, dates of employment (from-to, month / year), hours worked per week, and a detailed description of your duties for each job listed on your application. Do not submit an online or hard copy resume in place of the application or supplemental questionnaire. However, if you choose to submit a resume in addition to your application, be sure it includes the same employment information mentioned above.
Required Question
Salary : $5,918
