SECRETARY II

OAHU REGION
HAWAII HEALTH SYSTEMS CORPORATION

VACANCY ANNOUNCEMENT
CONTINUOUS RECRUITMENT UNTIL NEEDS ARE MET

ALL JOB VACANCIES WILL BE POSTED FOR A MINIMUM OF TEN (10) CALENDAR DAYS.

QUALITY OF EXPERIENCE: Possession of the required amount of experience will not in itself be accepted as proof of

qualification for the position. Overall paid or unpaid experience must have been of such scope and responsibility as to

conclusively demonstrate that you have the ability to perform the duties of this position. Provide a detailed description

of your duties and responsibilities. If you worked on a part-time basis, indicate the average number of hours worked per

week. Please note that experience will be based on a 40-hour workweek. Note: We will not postpone the recruitment

process because of your failure to provide accurate and complete information concerning your qualifications.

MERIT OR CIVIL SERVICE SYSTEM: Applicants must meet the minimum qualification requirements, including education,

experience, other public employment requirements for State Civil Service employment, and HHSC Standards of Fitness.

Only those applicants that are scheduled for an interview with the hiring manager will be contacted. Applications will be

kept active for six (6) months.

CITIZENSHIP AND RESIDENCE REQUIREMENT: Applicants must be eligible to work in the U.S. and at the time of

appointment intend to reside in the State of Hawaii during the course of employment with the Hawaii Health Systems

Corporation.

VETERAN’S PREFERENCE: If you are claiming Veteran’s Preference, you must submit a copy of your DD214 and/or other

substantiating documents specifying the periods of your service.

PHYSICAL/MENTAL REQUIREMENTS: Applicants must be able to physically and mentally perform efficiently the duties of

the position. Qualified applicants with disabilities who can perform the essential functions of the advertised position are

encouraged to apply. The Hawaii Health Systems Corporation is committed to making reasonable accommodations on a

case-by-case basis. Applicants seeking reasonable accommodation should be ready to discuss the accommodation

sought so that a determination can be made that such accommodation is reasonable and would not cause the employer

undue hardship.

MEDICAL/PHYSICAL EXAMINATION REQUIREMENT: Offers of employment will be contingent on successfully passing a

pre-employment physical examination, which includes drug screen and other regulatory medical requirements such as,

but not limited to, two-step tuberculosis (TB) screen. The cost for physical examinations, except the cost for drug

screening, shall be borne by the applicant and not the Hawaii Health Systems Corporation.

CRIMINAL/BACKGROUND, CREDENTIALING CHECKS: Applicable checks will be conducted periodically and any associated

costs may be borne by the applicant. If a job offer is made or employment is begun prior to completion of all applicable

checks, any offer of employment or continued employment is contingent upon satisfactory return of all required checks.

HOW TO APPLY: Applications are available at the Hawaii Health Systems Corporation (e.g.);

Resources Office, 2nd Floor 3675 Kilauea Avenue, Honolulu, HI 96816. You can call (808) 733-8070, (Voice/TT), Toll Free

(800) 845-6733, e-mail: oahujobs@hhsc.org or visit our website at www.hhsc.org. Application hours are: 8:00am to

3:30pm at which time applicants are able to complete an application and have their application reviewed by the facility

Human Resources Office. Only applicants that have been through a Human Resources (HR) applicant screening process

will be considered for an interview with a hiring manager. Applications for announcements with a deadline date must be

on file no later than the last day to file applications. Applications for announcements with “Continuous Recruitment until

Needs are Met” will be accepted as long as there are vacancies. Inactive/filled announcements will be taken off the

HHSC website.

STEPS TO AN ADMINISTRATIVE REVIEW, SUBSEQUENT APPEALS: If you do not agree with a decision made by the

Employment Office as to your non-qualification or non-selection for a position, you may complete a Request for

Administrative Review form (available on the HHSC website) or you may submit a written request within twenty (20)

days from the date of your sent notice to the Regional Chief Executive Officer/Designee. Your letter requesting the

Administrative Review must include 1. The job title(s) and recruitment number(s), 2. The specific reason(s) you are

requesting the review noting if there is a statute or rule violation, and 3. Any additional information you want to submit

to substantiate your request. If you do not submit your request within the twenty (20) days deadline, no Administrative

Review will be conducted. Since the Administrative Review is a prerequisite to subsequent steps, failure to utilize this

process will make you ineligible for subsequent appeals. The administrative review, formal complaint and/or appeals

hearing will not necessarily postpone the recruitment process and/or rescind a selection. If you do not agree with the

Administrative Review, you may file a Formal Complaint and then, if you are still not satisfied, you can appeal to the

HHSC Merit Appeals Board.

EXHIBIT 2.1.2

RE-02

Updated 8/23

Continue from page 1 Secretary II

Substitution of Education for Experience:

1. Graduation from high school with courses in basic English and arithmetic may be

substituted for the six (6) months of General Clerical Experience.

2. Successful completion of a substantially full-time equivalent clerical, stenographic or
secretarial curriculum leading to a degree or diploma at an accredited community college,
business or technical school which included courses in business English, arithmetic,
office clerical procedures, and office machines will be deemed equivalent to one (1) year
of Specialized Clerical Experience as noted by the single asterisk (*).

3. Partial completion of a substantially full-time equivalent clerical, stenographic or

secretarial curriculum at an accredited community college, business or technical school
which included courses in business English, arithmetic, office clerical procedures, and
office machines will be substituted for the Specialized Clerical Experience as noted by
the single asterisk (*) on a month-for-month basis.

4. Education in an accredited university in a baccalaureate program may be substituted for

the Specialized Clerical experience noted by the double asterisk (**), on the basis of
fifteen (15) semester hours for six (6) months of experience, up to a maximum of one (1)
year provided it included at least two or more courses such as: human relations in
business, business correspondence or communications, principles of management,
personnel management relations, office management, business administration, etc.

ALL JOB VACANCIES WILL BE POSTED FOR A MINIMUM OF TEN (10) CALENDAR DAYS”