SECRETARY III

OAHU REGION
HAWAII HEALTH SYSTEMS CORPORATION

VACANCY ANNOUNCEMENT
CONTINUOUS RECRUITMENT UNTIL NEEDS ARE MET

DATE POSTED FEBRUARY 14, 2025
RECRUITMENT NO: OR 08-25
JOB TITLE: SECRETARY III
(Temporary, Full-time, w/ Benefits)
JOB LOCATION:
SALARY RANGE: $4,240.00 per month (SR-16)

Duration of employment may be extended as deemed necessary by management.

DUTIES: This position is located in the Nursing Office at
Secretary to the Director of Nursing (DON), and participates in performing complex clerical work,
including taking dictation, receiving and routing callers, and scheduling interview appointments.

*The incumbent of this position may also provide services at

MINIMUM QUALIFICATION:

Education: High School Graduate preferred.

General Experience: Six (6) months of work experience which involved performance of tasks which
demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand
oral and written instructions, and speak and write simply and directly.

Specialized Experience: Two (2) years progressively responsible typing, stenographic and/or substantive
clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under
General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out
procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the
following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel
arrangements; composing correspondence; obtaining and presenting information from files; routing
correspondence; reviewing outgoing correspondence for format, grammar, spelling and typography; maintaining
a log of pending work; etc.

In addition, one (1) year of experience of which duties demonstrated possession of the ability to perform
secretarial duties, including by not limited to providing personal assistance to an administrator or executive by
attending to administrative details of the office; have an overall awareness of the activities and administrative
framework of a program/organization; the ability to exercise sound judgment.

Substitutions Allowed: Any combination of work experience and/or education, although not cited elsewhere in
this specification, which clearly demonstrates the applicant's possession of knowledge, skills and abilities
comparable in quality and quantity to that described in this specification may be accepted as satisfying a portion
or all of the minimum qualification requirements.

ALL JOB VACANCIES WILL BE POSTED FOR A MINIMUM OF TEN (10) CALENDAR DAYS

QUALITY OF EXPERIENCE: Possession of the required amount of experience will not in itself be accepted as proof of qualification

for the position. Overall paid or unpaid experience must have been of such scope and responsibility as to conclusively

demonstrate that you have the ability to perform the duties of this position. Provide a detailed description of your duties and

responsibilities. If you worked on a part-time basis, indicate the average number of hours worked per week. Please note that

experience will be based on a 40-hour workweek. Note: We will not postpone the recruitment process because of your failure

to provide accurate and complete information concerning your qualifications.

MERIT OR CIVIL SERVICE SYSTEM: Applicants must meet the minimum qualification requirements, including education,

experience, other public employment requirements for State Civil Service employment, and HHSC Standards of Fitness. Only

those applicants that are scheduled for an interview with the hiring manager will be contacted. Applications will be kept active

for six (6) months.

CITIZENSHIP AND RESIDENCE REQUIREMENT: Applicants must be eligible to work in the U.S. and at the time of appointment

intend to reside in the State of Hawaii during the course of employment with the Hawaii Health Systems Corporation.

VETERAN’S PREFERENCE: If you are claiming Veteran’s Preference, you must submit a copy of your DD214 and/or other

substantiating documents specifying the periods of your service.

PHYSICAL/MENTAL REQUIREMENTS: Applicants must be able to physically and mentally perform efficiently the duties of the

position. Qualified applicants with disabilities who can perform the essential functions of the advertised position are

encouraged to apply. The Hawaii Health Systems Corporation is committed to making reasonable accommodations on a case-

by-case basis. Applicants seeking reasonable accommodation should be ready to discuss the accommodation sought so that a

determination can be made that such accommodation is reasonable and would not cause the employer undue hardship.

MEDICAL/PHYSICAL EXAMINATION REQUIREMENT: Offers of employment will be contingent on successfully passing a pre-

employment physical examination, which includes drug screen and other regulatory medical requirements such as, but not

limited to, two-step tuberculosis (TB) screen. The cost for physical examinations, except the cost for drug screening, shall be

borne by the applicant and not the Hawaii Health Systems Corporation.

CRIMINAL/BACKGROUND, CREDENTIALING CHECKS: Applicable checks will be conducted periodically and any associated costs

may be borne by the applicant. If a job offer is made or employment is begun prior to completion of all applicable checks, any

offer of employment or continued employment is contingent upon satisfactory return of all required checks.

HOW TO APPLY: Applications are available at the Hawaii Health Systems Corporation (e.g.);

Office, 2nd Floor 3675 Kilauea Avenue, Honolulu, HI 96816. You can call (808) 733-8063, (Voice/TT), Toll Free (800) 845-6733, e-

mail: oahujobs@hhsc.org or visit our website at www.hhsc.org. Application hours are: 8:00am to 3:30pm at which time

applicants are able to complete an application and have their application reviewed by the facility Human Resources Office. Only

applicants that have been through a Human Resources (HR) applicant screening process will be considered for an interview with

a hiring manager. Applications for announcements with a deadline date must be on file no later than the last day to file

applications. Applications for announcements with “Continuous Recruitment until Needs are Met” will be accepted as long as

there are vacancies. Inactive/filled announcements will be taken off the HHSC website.

STEPS TO AN ADMINISTRATIVE REVIEW, SUBSEQUENT APPEALS: If you do not agree with a decision made by the Employment

Office as to your non-qualification or non-selection for a position, you may complete a Request for Administrative Review form

(available on the HHSC website) or you may submit a written request within twenty (20) days from the date of your sent notice

to the Regional Chief Executive Officer/Designee. Your letter requesting the Administrative Review must include 1. The job

title(s) and recruitment number(s), 2. The specific reason(s) you are requesting the review noting if there is a statute or rule

violation, and 3. Any additional information you want to submit to substantiate your request. If you do not submit your request

within the twenty (20) days deadline, no Administrative Review will be conducted. Since the Administrative Review is a

prerequisite to subsequent steps, failure to utilize this process will make you ineligible for subsequent appeals. The

administrative review, formal complaint and/or appeals hearing will not necessarily postpone the recruitment process and/or

rescind a selection. If you do not agree with the Administrative Review, you may file a Formal Complaint and then, if you are

still not satisfied, you can appeal to the HHSC Merit Appeals Board.

EXHIBIT 2.1.2

RE-02

Updated 8/23

Continue from page 1 Secretary III

Substitution of Education for Experience:

1. Graduation from high school with courses in basic English and arithmetic may be substituted for
the six (6) months of General Clerical Experience.

2. Successful completion of a substantially full-time equivalent clerical, stenographic or secretarial
curriculum leading to a degree or diploma at an accredited community college, business or
technical school which included courses in business English, arithmetic, office clerical
procedures, and office machines will be deemed equivalent to one (1) year of Specialized
Clerical Experience as noted by the single asterisk (*).

3. Partial completion of a substantially full-time equivalent clerical, stenographic or secretarial

curriculum at an accredited community college, business or technical school which included
courses in business English, arithmetic, office clerical procedures, and office machines will be
substituted for the Specialized Clerical Experience as noted by the single asterisk (*) on a
month-for-month basis.

4. Education in an accredited university in a baccalaureate program may be substituted for the

Specialized Clerical experience noted by the double asterisk (**), on the basis of fifteen (15)
semester hours for six (6) months of experience, up to a maximum of one (1) year provided it
included at least two or more courses such as: human relations in business, business
correspondence or communications, principles of management, personnel management
relations, office management, business administration, etc.

ALL JOB VACANCIES WILL BE POSTED FOR A MINIMUM OF TEN (10) CALENDAR DAYS