What are the responsibilities and job description for the School Administrative Services Assistant I, II, III - Pomaikai Elementary position at Hawaii State Department of Education?
JOB
The authorized level of the position is School Administrative Services Assistant III. Applications are being accepted down to the School Administrative Services Assistant I in the event of recruiting difficulties. Salary Range: School Administrative Services Assistant I, SR-12: $3,760.00 per month School Administrative Services Assistant II, SR-14: $4,066.00 per month School Administrative Services Assistant II, SR-16: $4,403.00 per month
EXAMPLE OF DUTIES
Assists the principal with daily administrative services functions by: Planning, supervising and/or providing office support and related services to meet prioritiesSupervising and/or participating in greeting and ascertaining the purpose of callers and assisting or referring them as necessaryAnswering or referring inquiries on policies, regulations, procedures and activities of the school, the Department of Education and the StateContacting parents, departmental offices, other governmental agencies, business concerns and community groups for information required by the school or to disseminate information and secure cooperationReviewing and distributing incoming correspondence, circulars and other materialComposing routine and special lettersInforming the principal of matters requiring immediate attention and concerns relative to appointments, commitments and deadlinesEstablishing, organizing and maintaining office filesMaintaining personnel records for the staffProcessing payroll and performing related workRegistering students and maintaining student recordsCollecting cash, maintaining a variety of fiscal records and posting and summarizing financial data to report formsPreparing and submitting purchase orders and/or requisitions, checking goods received against invoices and maintaining pertinent recordsMaintaining inventory records, performing physical inventory and completing report formsAssisting officers of student clubs and other class or school organizations with record keeping, purchases, etc.Gathering, maintaining and compiling information for business office and student service reportsOperating and maintaining a variety of standard office machinesTyping letters, reports, schedules, bulletins and other materialCutting stencils, duplicating and distributing a variety of materialInstructing, assigning and reviewing the work of students assigned to the officeMay supervise clerical personnel and may take and transcribe shorthand dictation.
SUPPLEMENTAL INFORMATION
Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: A copy of the applicant’s TA History Report or equivalent system-generated report;A signed letter from the applicant’s supervisor that includes the applicant’s name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or,Copies of the applicant’s signed SF-10 Forms.Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education.Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.
The authorized level of the position is School Administrative Services Assistant III. Applications are being accepted down to the School Administrative Services Assistant I in the event of recruiting difficulties. Salary Range: School Administrative Services Assistant I, SR-12: $3,760.00 per month School Administrative Services Assistant II, SR-14: $4,066.00 per month School Administrative Services Assistant II, SR-16: $4,403.00 per month
EXAMPLE OF DUTIES
Assists the principal with daily administrative services functions by: Planning, supervising and/or providing office support and related services to meet prioritiesSupervising and/or participating in greeting and ascertaining the purpose of callers and assisting or referring them as necessaryAnswering or referring inquiries on policies, regulations, procedures and activities of the school, the Department of Education and the StateContacting parents, departmental offices, other governmental agencies, business concerns and community groups for information required by the school or to disseminate information and secure cooperationReviewing and distributing incoming correspondence, circulars and other materialComposing routine and special lettersInforming the principal of matters requiring immediate attention and concerns relative to appointments, commitments and deadlinesEstablishing, organizing and maintaining office filesMaintaining personnel records for the staffProcessing payroll and performing related workRegistering students and maintaining student recordsCollecting cash, maintaining a variety of fiscal records and posting and summarizing financial data to report formsPreparing and submitting purchase orders and/or requisitions, checking goods received against invoices and maintaining pertinent recordsMaintaining inventory records, performing physical inventory and completing report formsAssisting officers of student clubs and other class or school organizations with record keeping, purchases, etc.Gathering, maintaining and compiling information for business office and student service reportsOperating and maintaining a variety of standard office machinesTyping letters, reports, schedules, bulletins and other materialCutting stencils, duplicating and distributing a variety of materialInstructing, assigning and reviewing the work of students assigned to the officeMay supervise clerical personnel and may take and transcribe shorthand dictation.
SUPPLEMENTAL INFORMATION
Salary: The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements: Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example: Twelve months of experience at 20 hours/week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours/week will not be credited. Example: Twelve months of experience at 60 hours/week is equivalent to one year of experience, not one and a half years.Temporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: A copy of the applicant’s TA History Report or equivalent system-generated report;A signed letter from the applicant’s supervisor that includes the applicant’s name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; or,Copies of the applicant’s signed SF-10 Forms.Documents: Attach all relevant supporting documents to your application. Documents that were attached to applications submitted before November 16, 2023 do not automatically attach or transfer to applications submitted on and after December 16, 2023. All submitted documents become the property of the Hawaii State Department of Education.Information about Temporary Positions: Temporary positions may be extended year to year, dependent upon funding and departmental needs. Making yourself available for temporary positions increases your employment possibilities and may lead to permanent opportunities. A person hired for a temporary position may also become a temporary employee upon satisfactory completion of the initial probation period of at least six months. Once a temporary employee, you would be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits as afforded to an employee in a permanent position, with the exception of return rights and placement rights associated with a reduction-in-force.
Salary : $3,760 - $4,403
