What are the responsibilities and job description for the Court Operations Specialist IV (Human Resources Supervisor) position at Hawaii State Judiciary?
Position Specific Description
Recruitment Number 25-050TY, Court Operations Specialist IV (Human Resources Supervisor), SR-22, Honolulu/Kapolei, Oahu.
Note: As the First Circuit includes major courthouses and operations in both Honolulu and Kapolei, this position may be located in either the Kapolei Judiciary Complex or Kaahumanu Hale with travel between the sites to manage operations and conduct interviews/meetings, as determined by the supervisor.
Note: This position requires a current valid driver’s license to operate a motor vehicle.
Summary of Duties
This position is located in the First Circuit, Administrative Services Division, Human Resources (HR) Unit. The primary function of this position is that of a staff specialist and supervisor of HR Unit 2. Duties and responsibilities include assisting the Chief Court Administrator and higher-level Court Operations Specialists in researching, investigating and following up on personnel matters such as attendance and leave management, abandonment, substandard performance, overpayment, workers compensation, etc.
The position develops, recommends, evaluates, reviews, and revises policies, procedures, methods, and/or techniques focused on personnel matters within the First Circuit; develops systems and methods to implement objectives; develops manuals, guidelines, policies, and procedures involving programs and operations; researches, plans and coordinates new projects; and evaluates effectiveness and adequacy of program standards and makes recommendations for changes.
As the First Circuit includes major courthouses and operations in both Honolulu and Kapolei, this position may be located in either the Kapolei Judiciary Complex or Kaahumanu Hale with travel between the sites, as determined by the supervisor.
The incumbent is responsible for providing strategic HR leadership, supervision, and operational oversight. In addition, this position focuses on improving HR processes and managing the day-to-day operations of the HR unit. The incumbent serves as a key resource for employees and management in addressing HR-related matters.
Minimum Qualification Requirements
Education Requirement: Graduation from an accredited college or university with a Bachelor's degree. Progressively responsible experience in administrative, professional, investigative, technical or other responsible work which has provided a general background of the type and quality described below may be substituted for the Bachelor's degree on a year-for-year basis.
Specialized Experience: Two and one-half (2-1/2) years of progressively responsible professional work experience in one or combination of the following:
A. Analyzing, evaluating, developing, improving managerial policies, practices, systems, methods and procedures; and considering the relationships among resources, facilities, services, needs, and values; and/or
B. Independently performing professional work involving written analysis, evaluation and recommendations for problem resolution in a court or legal setting, or those social work or administrative programs of the courts. Examples of this type of professional work include assistant court administrator, social worker, data processing systems analyst, program budget analyst, program evaluation analyst, personnel management specialist, research statistician, planner, etc. with professional work experience in the court system.
Administrative Aptitude: Administrative aptitude rather than actual administrative experience is accepted. Administrative aptitude will be considered to have been met for this level when there is strong evidence of the necessary administrative aptitudes and abilities. Such evidence may be in the form of success in regular or special assignments or projects which involve administrative problems (e.g., planning, organizing, promoting and directing a program providing staff advice and assistance); interest in management demonstrated by the performance of work assignments in a manner which clearly indicates awareness of problems and the ability to solve them; completion of educational or training courses in the areas of management accompanied by the application of principles, which were learned, to work assignments; management's observation and evaluation of the applicant's leadership and managerial capabilities; or success in trial assignments to managerial and/or administrative tasks.
1) Satisfactory completion of all academic requirements for a Master's degree in business or public administration or related field from an accredited college or university which demonstrates knowledge, skills and abilities in the application of operations research, program analysis, evaluation methods and techniques may be substituted for one and one-half (1-1/2) years of Specialized Experience.
2) Satisfactory completion of all academic requirements for a Ph.D. degree in business or public administration or related field from an accredited college or university which demonstrates knowledge, skills and abilities in the application of operations research, program analysis, evaluation methods and techniques may be substitute for two and one-half (2-1/2) years of Specialized Experience.
3) Graduation from an accredited law school may be substituted for two and one-half (2-1/2) years of Specialized Experience.
Selective Certification Requirement - Driver's License: This position requires a current and valid driver's license to operate a motor vehicle.Desirable Qualifications:
- Extensive experience preferred in participation and/or primary administrative support in 1) human resources; or 2) complex personnel inquiries, grievances, and personnel investigations.
- Supervisory aptitude.
Supplemental Information
Any additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address: Hawai`i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai`i 96813.
Education: If you are using education as a substitute for experience, you must submit a copy of your official transcript(s) at the time of application. If you are selected, you will need an official transcript (not a copy) indicating the completion of the training or the awarding of the appropriate degree.
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Civil service employees are eligible for a range of benefits, including, but not limited to, the following:
- 13 paid holidays each year, and 14 during election years
- 21 vacation leave days per year
- 21 sick leave days per year
- Reasonable time off with pay for jury or witness duty, death in the family, for certain military duty, and for donating to the Blood Bank
- Employer contribution to premiums for enrollment in the state sponsored medical, drug, vision, and adult dental plans
- Free life insurance policy for employees and retirees
- Deferred compensation retirement savings plan
- State retirement plan for eligible employees
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The above benefits are subject to modification or termination due to changes in statutes, collective bargaining provisions, and/or policies, etc. This summary does not constitute a legal document or contract. Benefits may vary by type of employment and employment conditions.
