Estate and Guardianship Clerk I

Position Specific Description

Recruitment Number 25-046KS, Estate and Guardianship Clerk I, SR-15, Honolulu, Oahu.

Summary of Duties

Provides the full range of clerical/administrative assistance in small estates and guardianship cases, the records of which are maintained separately from other court records. Prepares petitions, court orders, motions, inventory, notices, affidavits pertaining to small estates and guardianships; collects assets; files income and inheritance tax reports; makes disbursement in estate cases; collects assets of guardianship cases for safekeeping; as custodian of the assets, maintains checking/savings accounts; prepares reports to various agencies as required; prepares annual, triennial accounts and final accounts for approval of the court.

Minimum Qualification Requirements

Education Requirement: Graduation from high school or equivalent. Excess experience of the type and quality described below or work experience requiring the ability to read and comprehend and apply written directions or a high degree of verbal skill may be substituted for education on a year-for-year basis.

General Clerical Experience: Two (2) years of progressively responsible general clerical work experience which required the knowledge of office practices and procedures, filing, punctuation, grammar, spelling and word usage; and the ability to read and interpret written material, understand and follow oral and written instructions, make arithmetic computations and operate standard office machines and equipment.

Specialized Experience: One (1) year of responsible work experience in the preparation and/or processing of legal documents. At least one (1) year of the Specialized Experience must have been comparable to the Judicial Clerk II level or higher.

Substitutions Allowed:
Substitution of Education for General Clerical Experience:

1) Successful completion of a one-year clerical or business curriculum, which included courses in basic English, arithmetic, general clerical procedures, and office machines, leading to a diploma, certificate, or other comparable degree from a business or technical school, community college or other comparable institution above the high school level may be substituted for one (1) year of general clerical experience.

2) Successful completion of a two-year clerical or business curriculum which included courses in basic English, arithmetic, general clerical procedures and office machines, leading to a diploma, certificate or other comparable degree from a business or technical school, community college or other comparable institution above high school level may be substituted for two (2) years of the general clerical experience.

3) Study at an accredited college or university may be substituted on the basis of one academic year (30 semester hours or its equivalent in quarter credits or other units) of study for one (1) year of general clerical experience up to a maximum of two (2) years.

4) Partial Completion of Clerical Education:

a) Completion of half a school year of substantially full-time clerical curriculum at an accredited community college, or business and/or technical school which included courses in basic English, arithmetic, general clerical procedures, and office machines, may be substituted for six (6) months of general clerical experience.

b) Completion of one (1) school year (of a program of more than one year in length) of substantially full-time clerical curriculum at an accredited community college, or business and/or technical school which included courses in basic English, arithmetic, general clerical procedures, and office machines, may be substituted for one (1) year of general clerical experience.

Substitution of Education for Specialized Experience:

1) Successful completion of a paralegal (legal assistant) curriculum at an accredited community college, business school or other comparable institution above the high school level, may be substituted for one (1) year of specialized experience.

2) Successful study at an accredited law school may be substituted for specialized experience on a year-for-year basis up to a maximum of two (2) years.

3) Graduation from an accredited law school with a Juris Doctor degree may be deemed to have met all of the requirements for the Estate and Guardianship Clerk I class.

4) Excess specialized experience may be substituted for general clerical experience on a year-for-year basis.

Supplemental Information

Any additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address: Hawai`i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai`i 96813.

Education: If you are using education as a substitute for experience, you must submit a copy of your official transcripts or diploma at the time of application. If you are selected, you will need an official transcript (not a copy) indicating the completion of the training or the awarding of the appropriate degree.

CLICK HERE (Download PDF reader) for other important information about the Merit or Civil Service System, Citizenship and Residency requirements, Accommodations, Veterans Preference, Examination process, Administrative Review, and more.

Civil service employees are eligible for a range of benefits, including, but not limited to, the following:

• 13 paid holidays each year, and 14 during election years
  
• 21 vacation leave days per year
  
• 21 sick leave days per year
  
• Reasonable time off with pay for jury or witness duty, death in the family, for certain military duty, and for donating to the Blood Bank
  
• Employer contribution to premiums for enrollment in the state sponsored medical, drug, vision, and adult dental plans
  
• Free life insurance policy for employees and retirees
  
• Deferred compensation retirement savings plan
  
• State retirement plan for eligible employees

The above benefits are subject to modification or termination due to changes in statutes, collective bargaining provisions, and/or policies, etc. This summary does not constitute a legal document or contract. Benefits may vary by type of employment and employment conditions.