Executive Assistant/Office Manager (Primarily Remote Opportunity)

Are you an organized, flexible, detail-oriented professional who thrives in a fast-paced environment? Do you excel at keeping operations running smoothly while juggling multiple projects? If so, we want to hear from you! This top-performing real estate team is looking for a dedicated Executive Assistant/Office Manager to manage day-to-day business operations, coordinate real estate transactions, support marketing efforts and provide quality executive support to a driven real estate leader. This role is essential towards keeping this real estate office running seamlessly, allowing leadership to focus on client relationships and business growth. Apply today and be part of a team that values excellence, efficiency, and a passion for real estate.

Key Responsibilities:

• Manage transactions and client support by handling paperwork, tracking deadlines, scheduling appointments, and facilitating communication between clients, vendors, and agents.
• Oversee office operations by maintaining office supplies, coordinating tech support, and ensuring systems are running efficiently.
• Provide marketing, website, and social media coordination through assisting with listing presentations, online campaigns, direct mail, and social media content.
• Organize client records, update listings, and keep digital files structured and accessible across various databases and document management systems.
• Follow-up with clients directly on necessary documents, communication and real estate processes.
• Arrange property showings, manage calendars, and support event planning for open houses and client engagements and all logistics and scheduling needs for the office.
• Be the trusted office administrator by tracking various license renewals, listing and sale reports, various slide decks, external third-party vendor management, and ad hoc projects.

Why You’ll Love Working Here:

• Work with a highly respected, established real estate team that values professionalism and collaboration.
• Gain hands-on experience in luxury real estate operations and marketing.
• Competitive salary, paid vacation, paid parking, and a supportive team environment.
• Opportunity to work both in-office and to perform out-of-office errand tasks, and learn from the best agents in the business.
• This opportunity is mostly remote, requiring one to two days in-office per month.

What We’re Looking For:

• Real estate administrative experience preferred. At least two years of administrative experience and familiarity with real estate transactions, real estate documents and contracts, or marketing is a plus!
• Master of organization. You thrive providing support to leadership with efficiency and keeping things on track.
• Tech-savvy and quick learner. You are comfortable with Microsoft Office, databases, and learning new software.
• Strong and sophisticated communicator. You convey professionalism and confidence in all interactions, whether speaking with clients, vendors, or team members. Your communication style is polished, clear, and always aligned with high business etiquette standards.
• Proactive and resourceful. You take the initiative, solve problems, and anticipate needs before they arise.
• Service mindset. Accuracy is your strength, and providing top-notch client service is a priority. You are able to flex your schedule to meet real estate needs after hours and on weekends when the demand requires.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.