Executive Assistant to C-level Executives (Temporary-to-Hire; Multiple Openings)

This investment management firm in Baltimore is seeking multiple administrative professionals with strong scheduling, travel booking and time management skills! Candidates with experience providing high-level support in a fast-paced, polished environment will excel at this firm. As the Executive Assistant, you will manage all scheduling and communication, while also working on various projects and firm initiatives. If you’re excited about the opportunity to use your skills to thrive in a dynamic environment, this could be the perfect role for you!

Key Responsibilities:

• Coordinate all communication with internal team members, senior management, clients, and third parties, always using active listening skills and clear, professional communication.
• Manage heavy calendar maintenance and meeting scheduling, efficiently balancing multiple schedules and workloads.
• Prepare technology and materials for presentations and both internal and external meetings with clients or prospects. Ensure attention to detail, grammar, and punctuation.
• Assist with travel itineraries, expense reports, and documenting client information.
• Facilitate tasks and follow-up to ensure deadlines are being met and project timelines are prioritized.
• Anticipate the needs of your executive and work swiftly to progress initiatives and deadlines.
• Provide additional support to administrative staff, C-suite executives, and office events or projects.to administrative staff, C-suite and office events and projects.

Why You’ll Love Working Here:

• An international investment management firm committed to the highest level of client service.
• Supportive team willing to provide opportunities for professional development.
• Long-term temporary and temporary-to-hire roles with potential for growth and experience.

What We’re Looking For:

• Experienced. You have a minimum of five years of experience reporting directly to senior management.
• Tech savvy. You have advanced Microsoft Office skills, including Word, Excel, and PowerPoint, and are comfortable learning new software programs.
• Proactive. You can make quick decisions and work well independently with little supervision.
• Confidential. You have experience working with sensitive information regarding client information.
• Focused. You excel at managing multiple projects and meeting deadlines.
• Judicious. You demonstrate strong judgment, discretion, and effective communication across leadership.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.