Executive Assistant to Nonprofit C-suite Executives

As the Executive Assistant for this dynamic, thought-driven nonprofit, you will play a key role in supporting several C-suite executives. Your primary responsibilities will include managing complex calendars, travel arrangements, and communications while ensuring the C-suite’s time and attention is allocated to high-priority tasks driving internal goals. This position is ideal for someone who thrives in a fast-paced environment, excels at multitasking, has a strong attention to detail and a proactive approach to a role where you can make an impact, apply today!

Key Responsibilities:

• Manage executives’ calendars, resolve scheduling conflicts, and prioritize time-sensitive matters.
• Arrange travel logistics, including transportation and accommodations, and process expense reports.
• Communicate on behalf of executives with key stakeholders such as the Board of Directors, donors, and partners.
• Assist with meeting preparation, database updates, and special projects for executives.
• Understand the strategic objectives and deliver key messages. Maintain an organized desk, updated spreadsheets and databases with contact information and relevant record-keeping information.
• Serve as a point of contact for internal and external contacts, and vendors to relay important information and keep track of critical documents, including board-related communication and action items.

Why You’ll Love Working Here:

• Opportunity for true long-term partnership.
• Generous benefits, including health insurance, 401(k), and PTO.
• Hybrid work model; this role requires flexibility to meet the needs of the C-suite.

What We’re Looking For:

• Executive-minded. Ideal candidates possess 3 years of C-level support in a values-driven nonprofit or similar environment.
• Discreet. High level of confidentiality and professionalism in handling sensitive information.
• Organized. Excellent multitasking, project management, and attention to detail.
• Communication mastery. Excel at delivering clear, concise, and well-structured verbal and written communication to executives, stakeholders, and team members, ensuring messages are understood and actionable.
• Proactive and responsive. Maintain a proactive desk, anticipating executives' needs and responding promptly to ensure seamless workflows for multiple executives.
• Tech-savvy. Proficient with Microsoft Office 365 products (Word, Excel, PowerPoint, and Outlook).
• Sophisticated. You understand the level of etiquette and composure when interacting with others.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.