What are the responsibilities and job description for the Executive Assistant to Senior-level Leadership (Several Opportunities) position at Hawthorne Lane?
As the Executive Assistant to senior-level leadership for this investment management firm, you will provide high-level support in a fast-paced environment. This firm is looking for someone who is professional, energetic, and self-motivated. You will manage scheduling and communications while working on various projects for senior executives and firm initiatives. If you’d love the opportunity to use your skills to support a dynamic environment, this is the perfect role for you!
Key Responsibilities:
- Coordinate and manage communication with internal team members, senior management, clients, and third parties, always using active listening skills and clear, professional delivery.
- Manage complex calendar scheduling and meeting coordination, including juggling multiple schedules and workloads.
- Prepare technology setups and materials for presentations and both internal and external meetings. Ensure attention to detail in grammar, spelling, and formatting.
- Assist with travel itineraries, expense reports, and maintaining client records.
- Facilitate tasks and follow-up to ensure deadlines are met and project timelines are prioritized.
- Anticipate the needs of executives and work swiftly to advance initiatives and deadlines.
- Provide additional assistance to administrative staff, C-suite leadership, and office events and projects.
Why You’ll Love Working Here:
- An international investment management firm committed to the highest level of client service.
- Generous compensation package, including full benefits, a fitness reimbursement program, and 401(k).
- A supportive team offering opportunities for professional development.
What We’re Looking For:
- Experienced. You have a minimum of three years of experience reporting directly to senior management.
- Tech-savvy. You have advanced Microsoft Office skills, including Word, Excel, and PowerPoint, and are comfortable learning new software programs.
- Proactive. You can make quick decisions and work well independently with little supervision.
- Discreet. You have experience working with sensitive information regarding client information.
- Focused. Able to take on multiple projects and meet deadlines.
- Strong judgement. Able to practice discretion and communicate effectively across leadership.
Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
Salary : $65,000 - $85,000
