What are the responsibilities and job description for the Office Assistant (Temporary-to-Hire Opportunity) position at Hawthorne Lane?
This global law firm is seeking a professional with exceptional time management, communication, and administrative skills. As the Office Assistant you will provide direct office support through ad hoc tasks such as organizing catering needs, meeting set-up and take-down, administrative functions, organizing mail, supply ordering and inventory checks, and finalizing copying tasks. In this role, you will have the opportunity to work on a range of projects across multiple departments. The successful candidate possesses a high attention to detail, excellent communication skills, and a team-oriented work ethic and is willing to jump in wherever needed!
Key Responsibilities :
- Variety of office support tasks, including but not limited to, meeting coordination and event facilitation, catering organization, and A / V set-up for on-site events.
- Assist with front desk coverage, via phone and in-person communication with external contacts all while providing strong customer service techniques.
- Provide support when needed to other administrative staff and their current projects.
- Be an extended administrative hand with document copying, scanning, editing, proofreading and finalization.
- Monitor office and kitchen supplies; track inventory and order new items when needed.
- Manage meeting calendars, communication, physical set-up, and take-down of meetings and on-site needs.
- Assist with incoming and outbound mail organization.
- Deliver high-quality customer service to contacts within the company, as well as outside the company.
Why You’ll Love Working Here :
What We’re Looking For :
Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
