What are the responsibilities and job description for the Part-time Executive Assistant/Personal Assistant to Principal position at Hawthorne Lane?
As the part-time Executive Assistant/Personal Assistant to the Principal of this family office, you are a forward-thinking, trustworthy professional with strong judgment. The ideal candidate is eager to take on administrative, project-based and personal assistant tasks ranging from scheduling and travel management, financial tracking and oversight, family personal agenda assistance, and philanthropic interests, to day-to-day administrative functions for a busy leader. If you possess a detail-oriented mind, executive presence and understanding of the crossover between business and personal tasks, send in your resume for consideration today!
Key Responsibilities:
- Schedule and coordinate meetings, appointments and events across multiple locations for business and personal matters with internal and external contacts.
- Using expert communication skills, monitor email correspondence across multiple accounts, including board-related business initiatives.
- Plan and book travel itineraries for business and personal use, including ground transportation, events and accommodations.
- Compose business presentations, documents, memos, spreadsheets and reports, including but not limited to, speaking engagements, financial reporting, tracking and managing bills, projects and potential new business endeavors.
- Serve as a point of contact for internal and external staff and vendors to relay important information and keep track of critical documents.
- Consistently interact with clients in a professional manner as a direct extension of the office.
- Provide personal assistant support to the Principal and extended family, such as running errands, making purchases, personal event planning organization, travel support, and personal schedule management.
Why You’ll Love Working Here:
- A generous compensation and benefits package.
- Opportunity for a true long-lasting partnership with Principal and team that strives for quality work.
- Hybrid-friendly environment with four remote days per week.
- This role is part-time, seeking ideally 20 hours per week. Candidates must allow for flexibility to meet the office’s scheduling needs.
What We’re Looking For:
- Humble go-getter. You consistently bring your A-game; no task is too big or small.
- Dynamic. You bring previous Executive Assistant/Personal Assistant or blended boutique office management experience to the table.
- Proactive and enthusiastic. You approach your work with energy and are always seeking opportunities to contribute and enhance processes.
- Confidential. You are careful with confidential information and have a strong sense of situational awareness.
- Computer savvy. You use Microsoft Suite products with ease.
- Sophisticated. You understand the level of communication and composure required when interacting with high-level business partners, board members and various stakeholders.
- Meticulous. You are extremely organized with a strong attention to detail and follow-through.
Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
