What are the responsibilities and job description for the People Ops Partner position at Hayden AI?
About Us
At Hayden AI, we are on a mission to harness the power of artificial intelligence and machine learning to transform the way governments and businesses address real-world challenges.
From optimizing bus lane and bus stop enforcement to pioneering digital twin modeling and beyond, our innovative mobile perception system empowers our clients to accelerate transit, enhance street safety, and drive forward a sustainable future.
What the job involves
This hybrid role (3 days onsite per week) supports a wide range of People Operations and initiatives as Hayden AI scales. This role will support day-to-day People processes, including onboarding, offboarding, employee data changes, and records retention. They will also work on a variety of People-related projects to support the team’s broader goals.
Responsibilities
Onboarding : Conduct new hire sessions, update onboarding materials, ensure accurate completion of documentation (e.g., I-9 verification, offer letters, eVerify), and provide training for new hires.
HR Systems Management : Maintain HRIS and other systems to ensure accurate employee data, compliance, and confidentiality.
Reporting and Metrics : Prepare monthly metrics, ad hoc reports, validate data, test systems, and update organizational charts.
Contractor Management : Oversee contractor onboarding, offboarding, and headcount tracking.
Annual Initiatives : Support performance reviews, benefits enrollment, and compensation processes.
Compliance and Policies : Ensure HR compliance and assist with updating company policies.
Job Descriptions : Assist with creating, maintaining, and updating job descriptions.
Process Improvements : Identify and implement process improvements; maintain PeopleOps documentation.
Training Support : Facilitate employee training sessions as needed.
Employee Support : Serve as the first point of contact for employee inquiries, providing timely assistance.
Ad Hoc Projects : Contribute to special projects and initiatives as required.
Qualifications
Bachelor’s degree required.
4-5 years of experience in a PeopleOps role, preferably in a fast-paced, rapidly scaling organization.
Demonstrated discretion in handling confidential and sensitive information.
Proven ability to build trusting relationships with internal teams, external stakeholders, and vendors.
Strong organizational and time management skills, with the ability to manage multiple projects simultaneously and maintain attention to detail.
Recent experience working with HRIS systems.
Proficiency in Google Workspace (formerly G Suite), including Gmail, Google Drive, and Google Docs. Intermediate proficiency with Google Sheets, including formatting data, creating / editing spreadsheets, and using functions.
Skilled in creating and maintaining spreadsheets for reporting, tracking, and collaboration.
Benefits and Perks
There are endless learning and development opportunities from a highly diverse and talented peer group, including experts in a wide range of fields (AI, Computer Vision, Government Contracting, Systems & Device Engineering, Operations, Communications, and more!)
Options for medical, dental, and vision coverage for employees and dependents (for US employees)
Flexible Spending Account (FSA) and Dependent Care Flexible Spending Account (DCFSA)
401(k) with 3% company matching
Unlimited PTO
Daily catered lunches in our San Francisco office
At Hayden AI, we are committed to creating an inclusive and diverse workplace where everyone is treated with respect and dignity. We believe that our differences make us stronger and drive innovation. As an equal opportunity employer, we do not discriminate against any employee or applicant based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status. We are dedicated to fostering a work environment that celebrates diversity and ensures that every individual has the opportunity to contribute to our mission and achieve their full potential.
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