MRO Buyer

SUMMARY

Plan and coordinate purchasing activities as assigned by the Procurement Manager and related workers involved in purchasing materials, products, and services.

ESSENTIAL DUTIES AND RESPONSIBILITIES

(Essential function as defined under the Americans with Disabilities Act may include the following task knowledge, skills and other characteristics. This list of tasks is illustrative ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned.)

• Prepare purchase orders and send copies to suppliers and to departments originating requests.
• Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
• Respond to customer and supplier inquiries about order status, changes, or cancellations.
• Set-up blanket purchase orders when necessary.
• Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
• Coordinate buys for the Crane Department.
• Coordinate buys for the Road Crew.
• Setup and manage rentals/rental agreements as needed.
• Work closely with Accounts Payable to resolve invoice issues.
• Receive goods receipts as needed.
• Professionally and ethically represent the company to our suppliers.
• Locate vendors of materials, equipment, or supplies in order to carry out purchasing duties for the plant.
• Whenever possible, find and achieve cost savings via effective on-time delivery, quality and pricing strategies.
• Maintain accurate records of goods ordered and received.
• Maintain documents for parts replaced on all equipment as needed.
• Maintain approved vendor list for entire plant.
• Ensure parts and materials can be delivered as requested to ensure least down time possible.
• Track parts and materials from order date through delivery.
• Communicate with shipping and receiving to ensure on time delivery of all parts ordered.
• Other duties as assigned.

KNOWLEDGE, SKILLS, ABILITIES AND OTHER CHARACTERISTICS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School diploma/GED
• 3-5 years in a buyer role where purchasing was a main duty
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
• Ability to write routine reports and correspondence
• Ability to speak effectively and communicate with customers and vendors outside of the company
• Ability to add, subtract , multiply and divide in all units of measure, using whole numbers, common fractions and decimals
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
• Ability to multitask
• Ability to negotiate
• Ability to use critical thinking skills, logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
• Knowledge of Internet software; Microsoft Office; Global Shop and Microsoft Outlook

COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

• Safety and Security: Ensures safety and security procedures are followed; Reports or remedies potentially unsafe conditions; Ensures equipment and materials are used properly.
• Teamwork: Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Quality Management: Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Adaptability: Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Analytical: Designs workflows and procedures.
• Attendance/Punctuality: Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Cost Consciousness: Develops and implements cost saving measures; Conserves organizational resource
• Dependability: Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Ethics: Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Innovation: Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.
• Interpersonal Skills: Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Judgment: Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Oral Communication: Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Participates in meetings.
• Organizational Support: Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values.
• Planning/Organizing: Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Problem Solving: Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Professionalism: Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Technical Skills: Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. 
• Written Communication: Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information.