What are the responsibilities and job description for the Construction Contract Administrator Assistant position at Haynes Construction Company?
- Construction Contract Asst. Daily Responsibilities
CONSTRUCTION CONTRACT ASST.
- Issue and track contracts, purchase orders, and change orders in Procore and Timberline
- Ensure proper documentation/attachments are sent out and returned to the office
- Enter original estimates into Timberline for estimating
- Revise original estimate or estimate adjustments in Timberline
- Maintain the Contracts and Subcontractor files (both paper and virtual)
- Assist the president, office staff and field staff as needed
- Upload documentation on the Procore
- Prepare and update various weekly/monthly reports
- Develop contract requirement package for subcontractors on each project
- Terms of payment changes for A/P Department and Project Cost Accountant
- Monitor all returns of Affidavits & W9’s as part of document control
- MSDS monitoring and forwarded to project locations
- Track return of all subcontracts and attachment packages on a project by project basis
Insurance Certificates
- Insurance Compliance for ALL subcontractors and vendors
- Keep spreadsheet of all Insurance expiration dates and monitor daily to ensure subcontractors on site have valid and current insurance coverage
- Notify Project Manager/Project Coordinator of removal of subcontractor for failure to maintain insurance
- Review all certificates and confirm they are correct per sample certificate given for the specific project.
- Work with Insurance Agents and subcontractors to get corrected certificates if needed.
CEO/HANH Submittal Package Documents
- Assist Contract Compliance Administrator with Review all CEO/HANH documents returned by subcontractor and confirm all required documents received and correct.
- Follow up with and contact subcontractor for any missing documents needed.
- Get packages ready for submittal to HANH.
Monthly/Quarterly Reporting
- Maintains any reporting via Timberline or Procore as needed for contract requirements
Other
- Assist with any projects as needed.
Job Type: Full-time
Pay: $20.00 - $28.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- office administration: 1 year (Required)
Ability to Commute:
- Seymour, CT 06483 (Required)
Work Location: In person
Salary : $20 - $28
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