What are the responsibilities and job description for the HR/Payroll Assistant position at Hays County, TX?

Salary : $40,063.00 - $41,265.00 Annually

Location : San Marcos, TX

Job Type : Full-Time Regular

Job Number : 202200861

Department : Sheriff's Office

Opening Date : 12 / 13 / 2024

Description

Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills, and other characteristics listed below. This list of responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Summary

Under general supervision of the Hays County Sheriff's Office Human Resources Manager, the Human Resources / Payroll Assistant performs specialized, confidential administrative work in support of the County Sheriff's personnel programs. The work involves treating a variety of unusual conditions, problems, situations or questions. The Human Resources / Payroll Assistant performs and coordinates timekeeping, payroll information, payroll change notices, compensation, benefits, drug testing, psychological testing, worker's compensation, recruitment, selection and evaluation processes. This position processes information regarding new, current and former employees to report to TCOLE. This position manually and electronically prepares payroll information for two distinct payroll systems for Sheriff's Office employees. This position affects the economic and social well-being of county employees. This position must have a strong work ethic, meet deadlines, have good attendance, be punctual, be reliable, possess honesty, integrity, be free from moral turpitude, and have a proper attitude.

Individuals in this position serve at the pleasure of the current elected official.

Responsibilities

Accepts and reviews Sheriff's Office applications and assists with the candidate hiring process
Prepares paperwork regarding applicants that is needed throughout the hiring process
Assists the HR Coordinator with facilitating and proctoring internal and external applicant job and promotional testing and interviews
Assists with calculating testing and interview scores to determine top candidates
Assists with communicating application status to candidates
Assists County HR by preparing Payroll Change Notices for all changes made within the Sheriff's Office
Prepares monthly Sheriff's Office Employee Status Report that includes information on employees that are on Family Medical Leave, Workman's Comp, Light Duty, and Discipline
Forwards Workers Compensation Accident Incident Reports and supporting information and documentation to County Human Resources Risk Manager
Assists employees and supervisors by emailing light duty assignments and Family Medical Leave requests appropriately
Assists supervisors, managers and employees with Human Resource / Payroll issues
Assists the HR Coordinator with preparation of job vacancy announcements and coordinates job postings with County Human Resources department
Assists HR Coordinator with facilitating the procedures regarding employee resignations, demotions, retirement requests, terminations, promotions, new hires and candidates that are not selected to continue in the hiring or promotional opportunity process
Assists with maintaining personnel files, medical files, database management and record keeping
Reviews literature and attends continuing education to remain current with changes in the interpretation of employment laws, rules, regulations, policies, and procedures
Assists the HR Coordinator with creating and facilitating presentations to employees and Commissioner's Court on Human Resource / Payroll programs, services, and related topics

Payroll

Verifies time system records, leave accruals, balances, and leave requests are accurate

Maintains all related time keeping and payroll information for the Sheriff's Office employees

Coordinates and resolves Sheriff's Office payroll and benefit problems

Monitors department overtime, holiday budget, sick time, and comp time

Prepares records of overtime / holiday wages to be paid

Prepares correspondence and reports, including reports on number of hires, terms, and position changes, leave balances and usage, overtime accrual and usage, and a variety of other statistical information

Communicates all changes and payroll activities to County Treasurer and County Human Resources as necessary

Ensures compliance with personnel / payroll policies, laws and regulations

Verifies all career track dates and process monthly pay increases for all employees under the Collective Bargaining Agreement

Monitors employee positions and assignments to prepare the monthly slot assignment report

Verifies information on employees regarding certifications, shift differential, and special assignment soft pays to prepare payroll change notices as needed

Creates timesheet record forms for the Sheriff's Office employees

TCOLE

Oversees all TCOLE records to ensure compliance of the TCOLE requirements to include registering all employees with TCOLE

Oversees, prepares, and processes deputations on all Peace Officers with the Sheriff's Office to include renewal every 4 years, recording the deputations with the County Clerk's Office and issuing the deputations to the Peace Officers

Maintains all records for TCOLE yearly audit and assists with audit

Creates and processes L-2 Medical and L-3 Psychological forms and places in all prospective employees' files

Maintains DD214's, fingerprint cards, and NCIC-TCIC reports in compliance with TCOLE

Submits F-5 or T-1 Separations for employees with TCOLE licenses

Responsible for maintaining and updating all TCOLE Records on all Sheriff's Office employees as mandated by TCOLE includingTCOLE Personnel Files

Runs F5R History Reports from the TCLEDDS website as required by TCOLE on all new applicants

Submits L1 Application to TCOLE on new employees

Education and / or Experience

Any combination of experience or training may be substituted on a year for year basis

Requires High School Diploma or GED

Requires two years responsible work experience in human resources, insurance, payroll, worker's compensation, benefits or closely related field

Other Qualifications, Certificates, Licenses, Registrations

Prefer notary or ability to obtain notary

Class C TX Driver's License

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

Part-time employees who work less than 30 hours per week over the course of a year, receive some benefits on a pro-rated basis.

To learn more details, visit our

Salary : $40,063 - $41,265

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