Chief of Staff - County Judge's Office

Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills, and other characteristics listed below. This list of responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Summary

Under general direction of the County Judge, the Chief of Staff manages office and staff and provides confidential, high-level assistance to the County Judge. Serves as liaison between the County Judge and officials, department heads, representatives of other governmental entities, media representatives, and the general public. Assists in coordinating activities of county government, including economic development functions. Advises the County Judge, Commissioners, and other county officials on issues relating to county policies and operations, community relations, local government and inter-jurisdictional cooperation, economic development initiatives, regional interactivity, strategic business growth, and county finances. Attends meetings, including sessions of Commissioners Court, and prepares information for the public. Coordinates projects and meetings as assigned by the County Judge. This position affects the operation of the department, which may include the well-being of the immediate staff of the County Judge’s Department and requires the timely provision of services to others.

Individuals in this position serve at the pleasure of the current elected official.

• Coordinates daily work activities of the County Judge’s staff; organizes, prioritizes, assigns, and monitors work progress; and assists with complex problems or situations and provides technical expertise.
• Assists the County Judge in the planning, organizing, and administering of operations and activities of Hays County; assists in preparing long range county plans, goals, and objectives; and provides liaison and support during county emergency situations.
• Assists with the research, preparation, and implementation of the county budget.
• Coordinates and supports the economic development efforts of Hays County with the County Judge, Commissioners Court, local Chambers of Commerce, development corporations, Texas Department of Economic Development, and other public entities providing a mechanism for county and regional economic development related projects.
• Researches, evaluates, compiles, and monitors various statistical, financial, demographic, or administrative data; analyzes data, identifies trends, and prepares forecasts and projections; and prepares reports and studies based upon findings.
• Coordinates Commissioners Court agendas and other special projects; coordinates and prepares supporting material for Commissioner Court meetings; and makes presentations on applicable activities.
• Monitors county functions and services and consults with the County Judge, Commissioners, and county officials to review operations and activities, review and resolve problems, receive advice and direction, and to provide recommendations.
• Responds to requests for information; meets with citizens, developers, attorneys, and other individuals regarding inquiries.
• Communicates with county officials and employees, State and Federal governmental agencies, attorneys, consultants, vendors, developers, contractors, business leaders, outside agencies, the public, civic groups, media entities, and other individuals as needed to coordinate county activities and exchange information.
• Coordinates with the county media contact; makes speeches to civic groups and community organizations; participates in ribbon cutting ceremonies and other community activities; and represents the county while interacting with elected and appointed officials, governmental agencies, local businesses, and civic organizations.
• Ensures the County Judge remains in compliance with all applicable codes, laws, rules, regulations, standards, policies, and procedures.
• Assists the County Judge and General Counsel in representing the county in contract negotiations, land acquisitions, bond issues, and other related matters; and assists in negotiations with private property owners for county purchase and lease of property to be used as public facilities such as parks, Right-of-Way, or other necessary property.
• Coordinates the County Judge’s review and authorization of Texas Alcohol and Beverage Commission licenses; conducts a preliminary review of applications to ensure appropriate licenses and documentation are included; and coordinates the preparation of associated documentation required for issuance and review of alcohol licenses.
• Performs a variety of administrative functions, including preparing correspondence, memorandums, and reports for the County Judge and Commissioners; reviews and routes incoming correspondence; and prepares and completes various forms, reports, correspondence, agendas, meeting notices, federal and state reports, surveys, presentation materials, federal funding applications, and other related documents.
• Receives and maintains a variety of forms, reports, correspondence, draft correspondence and documentation, agendas, meeting minutes, budget documents, financial reports, contracts, bids, legal documents, statistical data, technical study reports, civil engineering drawings, charts, graphs, legislative bulletins, codes, ordinances, policies, procedures, manuals, directories, reference materials, and other related documentation.
• Performs other duties as assigned.

Minimum Requirements

Other Qualifications, Certificates, Licenses, Registrations

J-18808-Ljbffr