What are the responsibilities and job description for the Contracts Specialist position at Hays County?
JOB
Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills, and other characteristics listed below. This list of responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.SummaryUnder general direction of the Hays County Purchasing Agent, the Contracts Specialist performs contract management work involving and evaluating a broad range of County contracts and a variety of procurement functions within the Purchasing Department. Performs complex (journey-level) contract management work. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Employees at this level may work more independently and may facilitate various procurement related events.
EXAMPLE OF DUTIES
Responsibilities Assists in collaborating with internal and external stakeholders to provide guidance regarding procurement and contract policies, procedures, and best practices.Demonstrates understanding of the components of the formal procurement and contract management processFormal Procurement Process: Advertises all formal bids according to the appropriate public notices.Prepares addendaMaintains and updates procurement calendar with all applicable dates.Evaluates all bids/proposals submitted for responsivenessReviews all bids for mathematical accuracyConduct reference checks, verify applicable licenses and qualifications for responsive bidders and provide results to the evaluation committee.Contract Management Process: Posts contract award on procurement websites.Enters executed contracts and required documents into New World Contract ModuleGathers all procurement file documents and finalizes the procurement fileContinually reviews, manages and monitors the contract information.Coordinates with stakeholders and contractors for contract renewals.Assists in monitoring contracts and communicates with stakeholders on completion dates, amendments for extension, and documents needed for contract completion.Maintains and uploads all relevant documentation of performance issues and resolutions, including unsuccessful attempts to communicate with the contractor.Assists in the billing process by ensuring all contract terms and pricing is accurate. Serves as a liaison with contract providers to ensure participation is consistent with program, legal, and fiscal requirements.Responds to telephone and email inquiries from individuals with questions about purchasing regulations. May perform other duties as assigned.
SUPPLEMENTAL INFORMATION
Other Qualifications, Certificates, Licenses, RegistrationsAbility to obtain the Certified Texas Contract Manager (CTCM) Certification, or the Certified Texas Contract Developer (CTCD) CertificationCurrent Class C Driver’s License.Ability to maintain continuing education requirements for any certifications.
Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills, and other characteristics listed below. This list of responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.SummaryUnder general direction of the Hays County Purchasing Agent, the Contracts Specialist performs contract management work involving and evaluating a broad range of County contracts and a variety of procurement functions within the Purchasing Department. Performs complex (journey-level) contract management work. Works under general supervision, with moderate latitude for the use of initiative and independent judgment. Employees at this level may work more independently and may facilitate various procurement related events.
EXAMPLE OF DUTIES
Responsibilities Assists in collaborating with internal and external stakeholders to provide guidance regarding procurement and contract policies, procedures, and best practices.Demonstrates understanding of the components of the formal procurement and contract management processFormal Procurement Process: Advertises all formal bids according to the appropriate public notices.Prepares addendaMaintains and updates procurement calendar with all applicable dates.Evaluates all bids/proposals submitted for responsivenessReviews all bids for mathematical accuracyConduct reference checks, verify applicable licenses and qualifications for responsive bidders and provide results to the evaluation committee.Contract Management Process: Posts contract award on procurement websites.Enters executed contracts and required documents into New World Contract ModuleGathers all procurement file documents and finalizes the procurement fileContinually reviews, manages and monitors the contract information.Coordinates with stakeholders and contractors for contract renewals.Assists in monitoring contracts and communicates with stakeholders on completion dates, amendments for extension, and documents needed for contract completion.Maintains and uploads all relevant documentation of performance issues and resolutions, including unsuccessful attempts to communicate with the contractor.Assists in the billing process by ensuring all contract terms and pricing is accurate. Serves as a liaison with contract providers to ensure participation is consistent with program, legal, and fiscal requirements.Responds to telephone and email inquiries from individuals with questions about purchasing regulations. May perform other duties as assigned.
SUPPLEMENTAL INFORMATION
Other Qualifications, Certificates, Licenses, RegistrationsAbility to obtain the Certified Texas Contract Manager (CTCM) Certification, or the Certified Texas Contract Developer (CTCD) CertificationCurrent Class C Driver’s License.Ability to maintain continuing education requirements for any certifications.
